Human Resources Analyst II (HRIS Occupational Health Services Medical Records)

Pay Schedule VI, Grade 30, Regular Schedule: 35 hours per week
 
A vacancy exists in the Office of Human Resources, HRIS, Occupational Health Services Medical Records Division. 
 
A list of eligible applicants will be established based on the examination as outlined below.

Current and future vacancies occurring in any Office or Department of Baltimore County General Government may be filled from the list of eligible applicants.

All interested transfer and promotional candidates must apply at this time.  

List all promotions and changes in job duties due to reclassification as separate work experiences on your application. Applicants must include the dates of the promotions and reclassifications.

Note:  Failure to complete all fields of the "Work Experience" section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for a position. Applicants selected for an interview may provide a resume at that time.

You can attach your transcript(s) or license(s) to your application.

Failure to submit proof of Licenses, Certifications and Education will result in your application not being considered. Proof of licenses, certifications, and/or education must be submitted with each application.Reporting to the Occupational Health Services Records Manager and under general supervision, the Human Resources Analyst II is responsible for providing a wide range of complex office administration and support. 

• Oversees the implementation and administration of office systems and procedures to ensure compliance and operational efficiency within government-contracted occupational health programs. 
• Provides high-level administrative, analytical, and compliance support within a government-contracted occupational health environment. 
• This role manages medical documentation workflows, analyzes workforce health data, ensures regulatory compliance, and supports employee safety and health programs. Ideal candidates possess strong analytical ability, attention to detail, and experience with confidential healthcare and/or HR records. 
• Communicates policies and procedures to departments, county employees and external partners. 
• Coordinates project plans, project meetings, and agendas. 
• Assist division in performing complex, technical and administrative tasks in the area of Human Resources Information Systems to include but not limited to: 
  • HRIS Occupational Health Services Medical Records (OHSMR) Division: Prepares and implements retention schedule of medical records. Assist and serves as backup Medical Records Administrator which reviews employment medical reports and recommends acceptance or rejection based on established minimum medical qualifications and medical provider(s) reports for positions. Provide guidance to pre-hires by addressing questions related to job specifications and physical capacities. Provides Health Insurance Portability and Accountability Act (HIPAA) and Occupational Safety and Health Administration (OSHA)-regulated information to agency liaisons, and law office(s) regarding medical status or reports of pre-hires in safety-sensitive positions and overall County employee’s current and former as requested (e.g., subpoenaed documents and general authorized staff inquires). Assists with interpretation of HR policies and procedures and ensures compliance with applicable human resources laws, rules regulations, and memoranda of understanding. 
  • Electronic Personnel Records Management: Managing the structural setup, categorization, and digital retention of employee medical files within HRIS-OHSMR. This involves ensuring all digital personnel records comply with Human Resources retention schedules. Assist in the development and maintenance of automated personnel medical recordkeeping systems. Creates and saves files. 
  • Scheduling, Workflow and Processes: Assist in the coordination of Occupational Health Services for Public Safety, Baltimore County General Government, the Baltimore County Public Library, the Baltimore County Revenue Authority, and the Community Colleges of Baltimore County with the various county service providers. regarding safety-sensitive pre-employment physicals, drug screenings, psychological examinations and annual physicals. Scheduling also includes DOT, FAA, and respirator certifications and various vaccines. Medical tracking, updates and charting. Assist in development of “best practices” for scheduling. Co-monitors and responds to multiple inbox items in email accounts. Communicate easily among all constituent groups. Medical appointments, workflow and processes. 
  • Medical Billing, Invoices & Vendor Management: Assist and acts as backup to the following: processes medical contract(s) purchase orders, invoices to include receives and verifies bills. Comonitors expenses made against medical contract budget accounts (e.g., medical services added/removed or service increased). Balances medical invoices and reconciles medical records. Assists in Master Transfer of Services. 
  • Tier-2 Functional Support: Assist and serves as backup with administrative documents for Disqualifications, Does Not Meet/Poorly Suited/Not Recommended, Positive Drug Screenings, Fit for Duty and Critical Incident Debriefs for pre-hires and current County employees. May lead and instruct others. May supervise clerical or support personnel. May represent the department at meetings or on committees. May represent the department at meeting and conference or on committees. May present testimony at hearings or other official proceedings. 
  • Automation, Technology & System Integration: Assist with Workday projects as assigned to include – OHS MR Workday Integration. Assist with the functional configuration of enterprise platforms (e.g., Workday. Testing system updates, patches, and software fixes to ensure zero disruption to services. 
  • Operational Documentation and Special Projects: Assist with review of manuals, quick reference guides, and drafts and updates OHS SOP’s and various forms used for medical requests. Prepares draft correspondences and reports. Participates in special projects as assigned. 
  • Report Management: Assist with managing automated report schedules within the HRIS to deliver critical operational data to department managers, on a recurring basis. 
  • Troubleshooting, Benchmarking & Support: Evaluate medical issues and industry standards—such as those related to marijuana and cannabis use—to identify current best-practice solutions and ensure timely, effective resolution. 
• Drafts correspondence, reports and documents; Conducts research on various human resources information system issues.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting various letters, personal correspondence, and other tasks that facilitate the Occupational Health Services Medical Records Manager direct ability to effectively lead functional area. 
• Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. Handle confidential matters with discretion. 
• Performs other duties as assigned.
  

Required Qualifications

Graduation from an accredited college or university with a bachelor's degree, preferably in human resources administration, computer information systems, business or public administration, or a related field

plus  

two (2) years' professional experience in human resources administration.  

(Experience in human resources administration may be substituted on a year-for-year basis up to a maximum of four years for the required education.  Education beyond a bachelor's degree in human resources administration, business or public administration, education, psychology, or law may be substituted on a year-for-year basis up to a maximum of two years for the required experience.)

Knowledge, Skills, and Abilities

• Transparent and high integrity leadership.   

• Organizational abilities, including planning, scheduling and task facilitation.     

• Operational Knowledge of Workday    

• Advanced knowledge of Microsoft Office, including but not limited to: Word, Excel, Outlook, PowerPoint, SharePoint, and teams.

• Written and oral communication skills. Strong work ethic with a high degree of energy.

• Ability to exercise judgment and discretion in supporting, applying, and interpreting office policies and procedures.

• Ability to use initiative to include creatively identifying both traditional and non-traditional methods of problem solving in the completion of work tasks in the most effective and efficient manner.

• Ability to gather, correlate, and analyze facts. Ability to prepare clear, concise, and comprehensive reports and memos.

• Ability to establish project timelines and meet objectives ensuring to keep employees and Department HR Liaison's informed of project status and/or deviations from original expectations.

• Ability to work on multiple projects in a fast-paced environment simultaneously while also ensuring effective and efficient use of time.

• Ability to communicate effectively both orally and in writing. Ability to establish and maintain effective working relationships with all levels of staff as well as the public and members of other organizations.

• Ability to perform duties of increasing complexity, difficulty, or responsibility. 

• Ability to work independently.

• Ability to communicate with and relate to individuals of diverse disabilities and backgrounds.    

• Ability to understand and apply Baltimore County personnel law, rules and regulations, policies and procedures, and memoranda of understanding.  Ability to communicate effectively.  Ability to establish and maintain effective working relationships with others.   Ability to handle confidential material with discretion.

Proof of Licenses, Certifications and Education

Applicants are required to submit proof of licenses, certifications and education beyond high school to meet the required and preferred qualifications of the position. Diplomas or transcripts must show the applicant’s major field of study. Copies and unofficial transcripts are acceptable.

Failure to submit proof of Licenses, Certifications and Education will result in your application not being considered. Proof of licenses, certifications, and/or education must be submitted with each application.

Proof of Degree Equivalency
Applicants who have obtained a degree from outside the United States of America are required to submit degree equivalency documentation from World Education Services, Inc. (www.WES.org)

Mail or deliver documents to:
ATTN: Human Resources Analyst II (HRIS - OHSMR)
Office of Human Resources
Baltimore County Government
308 Allegheny Ave.
Towson, MD 21204

You can attach your transcript(s) or license(s) to your application.

EXAMINATION PROCEDURE
Applicants will be qualified based on an evaluation of their training and experience, as stated on their application, which includes answers to the supplemental questions.  Applicants must state the dates and duties of past and present experience clearly and completely for evaluation purposes.Assessment Test:
Applicants selected for this position must successfully complete a computer applications skills proficiency test.

Employment Background Investigation
Applicants selected for an appointment to a position in Baltimore County must successfully complete an employment background investigation, including, but not limited to a criminal background, education, and fingerprint check.