Accounts Assistant

Department: Finance

Employment Type: Fixed Term Contract

Location: London, Islington

Description

• Make Things That People Love (And We Love to Make): Everything we do - on and off screen - should express the pride we take in our work and the respect we have for ourselves, our partners, our audiences, and our clients.
• Be Intentionally Curious: Push boundaries, challenge historic thinking, and incorporate approaches from different industries, geographies, and eras. Venture into your unknown to discover and develop better practices.
• Strive for Creative Excellence: Be bold, curious, and collaborative. Share what you know, learn from what doesn’t work, and support each other in doing great work — together.
• Practice Active Inclusion: Welcome differences and honor the unique narrative of each person and community. Foster a company where cultures are celebrated and perspectives are broadened.

Key Responsibilities

• Oversee end-to-end accounts payable processing and reconciliation for production suppliers and corporate vendors.
• Process vendor invoices, match them with approved Purchase Orders (POs), and route them for approval.
• Assist in prepping weekly payment runs for vendors and crew expenses.
• Assist in monthly bank reconciliations

• Oversee management of company p-cards and maintain accurate records of active cards.
• Assist Production and Support departments in reconciling company p-card (Pleo) spending against receipts and purchase orders ensuring correct project and expense coding.
• Audit and process p-card reconciliations into the finance system for approval and posting to ledgers.
• Issue, track, and log petty cash floats for crew members and department heads across production and the business.
• Audit and assist employees in reconciling petty cash spend, ensuring all receipts are valid, itemised, and compliant with tax/VAT regulations.
• Maintain the production office petty cash safe and monitor cash balances.

• Liaise directly with Heads of Department (HODs) and production coordinators to resolve receipt discrepancies or expense queries promptly.
• Support the Production Finance team with cost managers, cost reporting and payroll prep.
• Ensure strict adherence to production-specific accounting guidelines, studio compliance, and tax credit tracking requirements.

• Accurately enter financial transactions into industry-standard accounting software.
• Maintain digital audit trails and paperless document management systems for tax incentive, audit, and wrap compliance.

Skills, Knowledge and Expertise

• 2+ years of accounts experiences, within HETV, Unscripted TV or Film Production
• Proficiency in industry-standard production accounting software with knowledge of PMI software is preferred / highly ideal.
• Strong working knowledge of MS Excel / Google Sheets and digital platforms.
• Solid understanding of VAT Rules, Sales Tax & HETV Tax Credit qualifying spend.
• Ability to prioritise competing demands, manage high invoice volumes, and maintain attention to detail during peak production periods
• Clear and professional communication when dealing with both internal and external stake holders, vendors and crew.

Benefits