Assistant Director, Graduate Center

Job Requisition:

JR101923 Assistant Director, Graduate Center (Open)

Job Posting Title:

Assistant Director, Graduate Center

Department:

CC00235 WM001 | PROV | Vice Provost Academic Affairs

Job Family:

Staff - Program Management

Worker Sub-Type:

Regular (benefited)

Job Requisition Primary Location:

William & Mary

Primary Job Posting Location:

Posting Location - William & Mary

Job Description Summary:

Reporting to the Director of the Graduate Center, the Assistant Director will provide program management and operational oversight for the Center to include planning and facilitating professional development programs, workshops, and events; collecting and interpreting program impact data; and assisting with graduate student academic success programs. This new position aligns with the Center’s recent shift to the Office of the Provost and expansion allowing support for research graduate students and postdoctoral scholars across academic units.

Responsibilities Include:
• Working collaboratively as a thought partner with the Center’s Director on strategic vision, implementation planning, and program priorities to expand the Center’s reach and impact.
• Leading the development, implementation, and ongoing improvement of the Center’s workshop series and related academic success programs.
• Designing, managing, and evaluating programs and resources that support graduate students and postdoctoral scholars across campus.
• Facilitating writing retreats, bootcamp-style programs, and other structured academic support initiatives that advance doctoral research and degree progress.
• Building and sustaining collaborative relationships with faculty, campus partners, and strategic collaborators to develop and deliver programs that advance the mission of the Center.
• Using assessment data and participant feedback to evaluate program effectiveness, identify emerging needs, and recommend improvements to Center services and priorities.
• Providing day-to-day operational leadership for student-facing Graduate Center activities, communications, and program logistics.
• Providing functional supervision, training, workflow direction, and performance feedback for two or more graduate assistants.

Job Description:

Required Qualifications:

• Master’s degree in a humanities, STEM, social sciences, or related field.
• Experience in higher education, such as university teaching, student or academic affairs, writing center administration, graduate education, academic success programming, or related field (typically 2+ years).
• Demonstrated success developing, delivering, or supporting programs for graduate students, postdoctoral scholars, or advanced learners in a higher education setting.
• Demonstrated ability to exercise independent judgment, manage complex priorities, and lead programs from planning through implementation and assessment.
• Excellent written and verbal communication skills, including the ability to communicate effectively with students, faculty, staff, and campus partners.
• Strong interpersonal skills and demonstrated ability to foster cooperative relationships with students, faculty, staff, and institutional stakeholders.
• Demonstrated ability to work autonomously as well as collaboratively in a complex academic environment.

Preferred Qualifications:

• Demonstrated knowledge of graduate education, graduate student success, postdoctoral support, and/or professional development best practices.
• Experience teaching and/or tutoring writing and communication in a college or university setting.
• Experience with teaching, instructional design, learning facilitation, academic coaching, or student success programming in a college or university setting.
• Experience developing, managing, or assessing programs, workshops, events, or academic initiatives.
• Experience collecting, interpreting, and reporting program assessment data.
• Experience providing supervision, training, or work direction to students, graduate assistants, staff, or peer leaders.
• Demonstrated ability to prioritize multiple tasks and responsibilities, solve problems independently, and identify creative solutions to challenges.

Conditions of Employment: 

• This position may require working outside of normal business hours, including weekends and holidays.

Job Duties: 

60% - Graduate Center Program Delivery and Management:

• Provide leadership, coordination, and management of student-facing Graduate Center programs, including but not limited to the workshop series, Graduate Center Mentoring Program, Graduate Research Symposium, writing retreats, and other academic success initiatives.
• Design, implement, and continuously improve programs, workshops, and resources that support graduate student academic success, professional development, writing productivity, mentoring, research communication, and degree progress.
• Collaborate with faculty, academic units, and campus partners in the development, design, and delivery of workshops, courses, programs, and services that support graduate students and postdoctoral scholars.
• Provide high-impact academic success advising and coaching to graduate students, including support related to writing productivity, research progress, professional development, and navigating academic resources.
• Lead the coordination of professional development support for postdoctoral scholars in partnership with academic units, faculty, and campus stakeholders.
• Represent the Graduate Center in meetings, programs, and collaborative initiatives related to graduate student and postdoctoral scholar support.
• Exercise independent judgment in resolving programmatic issues, prioritizing student-facing services, and recommending improvements to program delivery.

15% - Program Assessment:

• Oversee program and needs assessments to ensure Graduate Center programming is aligned with student needs, postdoctoral scholar needs, and university priorities.
• Gather, maintain, analyze, and interpret data on Graduate Center program participation, satisfaction, learning outcomes, and overall effectiveness.
• Use assessment findings to recommend program improvements, identify service gaps, and inform strategic planning.
• Collaborate with the Center Director to create reports, summaries, and presentations for internal stakeholders.
• Support the development of assessment practices that demonstrate the Center’s impact on graduate student success, postdoctoral support, and institutional research priorities.

15% - Center Administration and Management:

• Oversee day-to-day operations of the Graduate Center in collaboration with the Director, including program logistics, communications, scheduling, student-facing services, and coordination of Center activities.
• Provide functional supervision, training, workflow direction, and performance feedback for two or more graduate assistants.
• Establish and maintain processes that support effective program delivery, participant communication, event planning, and operational continuity.
• Oversee the Graduate Center website and online calendar to ensure information is accurate, accessible, timely, and aligned with Center priorities.
• Coordinate with campus partners and internal stakeholders to support Center operations, program visibility, and student engagement.

 

10% - Professional Learning and Development:

• Engage in ongoing professional learning and development to ensure the Center is aligned with best practices and emerging trends in graduate education, postdoctoral support, academic success, writing productivity, mentoring, and professional development.
• Participate in relevant professional organizations, conferences, trainings, and networks to strengthen Graduate Center programming and services.
• Monitor trends and promising practices in graduate education and postdoctoral support to inform program development and continuous improvement.
• Contribute to the advancement of W&M’s research reputation by supporting high-quality graduate and postdoctoral development initiatives.

Posting Range: $70,000-$80,000 commensurate with experience

Review Date: For full consideration please apply by July 30, 2026

Additional Job Description:

Job Profile:

JP0002 - Program Administrative Specialist II - Exempt - Salary - S10

Qualifications:

Compensation Grade:

S10

Recruiting Start Date:

2026-07-15

Position Restrictions:

Continuing E&G funded position and not term-limited

EEO is the Law.  Applicants can learn more about William & Mary’s status as an equal opportunity employer by viewing the "Know Your Rights" poster published by the U.S. Equal Employment Opportunity Commission. https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal

 

Background Check: William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check. 

 

Remote Work Disclaimer: Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.