Group Coordinator

Turning Complexity into Coordination: Join Buro Happold as a Group Coordinator and be the driving force behind exceptional engineering teams. We are seeking a Group Coordinator for our Manchester office to provide proactive business and operational support to the Engineering team, enabling the effective delivery of their projects, priorities, and strategic objectives.   The role acts as a key coordination point between Engineering and the wider business, ensuring efficient processes, strong stakeholder engagement, and effective collaboration. Moving beyond traditional administration, the position supports leadership enablement, continuous improvement, and business performance through the use of digital tools, systems, and AI-enhanced ways of working. Responsibilities:Manage allocation of IT hardware and software, ensuring that the IT requirements of the group are notified to IT supportLiaising and working with central business services teams when requiredAssisting Business Development/ Marketing with creating bid submissions and preparing new and existing CVs and project sheets where applicableTyping, formatting, reviewing and modification of correspondence and documents prepared by the technical staff – ensuring the Brand guidelines are followedPrompt Engineers to complete their weekly timesheetsCreating team presentations for office communications and team meetingsCoordinating multidiscipline reports – highlighting deadlines, template usage and set up, etc. Where possible, attend initial meetings with key collaborators – highlighting template needs/ requirements.Arranging, attending, and taking minutes including follow up action points for internal group and client meetings for the engineering teams where applicableArranging discipline team away days / events including organising CPDsManaging and coordinating business travel arrangements for the team, using an online platform and liaising with external Travel Management Company when requiredWorking alongside Welcome Coordinators to facilitate onboarding of new starters, including in-person support on first day and beyondCoordinate and arrange Career Path Objective meetings for the team – twice a yearUpdate and maintain Magellan SharePoint pages for teamsGeneral ad-hoc admin dutiesSubmission of Group Leader expenses to FinanceTraining Engineers in the use of the company systems/ processes/ Buro Happold TemplatesCommitment to self-learning / developmentEnsure adherence to the administration side of our QMSEnsure that common systems and templates are set up and that any problems are communicated to IT SupportExperience:Excellent computer and IT skills including; MS365 Word, Excel, PowerPoint, SharePoint, Teams and CopilotAI experienceExperience of setting up and maintaining administrative proceduresExperience of maintaining quality management systemsExcellent communication skills with the ability to negotiate and influence key stakeholdersConfident, proactive character, with the ability to take the lead in challenging situations and problem solveComfortable supporting a team of people as well as working on a one to one basis.Must be motivated to work under own initiativeAbility to prioritise workload and manage deadlines.Must be adaptable and open to changeCommunication, negotiation, and relationship-building skillsHigh level of attention to detailExperience of working with all levels of seniorityKnowledge of InDesign would be desirable – training will be providedSolid foundation of office experienceWorking to multiple deadlinesExperience of supporting large teams and working across officesExperience of supporting a team of people as well as working on a one-to-one basisKnows when deadlines are due and alerts senior staff in good time if it looks as though things might be delayed. Commits to meeting deadlinesSeeks a clear brief for own work and understands own responsibilities. Takes pride in own workProactively engages with other team members and tries to be helpful in all dealings with internal and external clients, suppliers and other stakeholdersWhy Join Buro Happold? At Buro Happold, we believe in creating a better, more sustainable world. You’ll be part of a team that values innovation, collaboration, and excellence. We offer a supportive environment where your contributions make a real difference. What we Offer You: Bring your knowledge and expertise to one of the world’s most respected consultancies. Hybrid working arrangements.Attractive salary and benefits package including, private medical insurance, life assurance and income protection.Holiday entitlement of 25 days per annum (exclusive of bank holidays) and flexible holiday arrangements.Generous company pension scheme.Flexible benefits including cycle scheme, dental insurance, optical cover, travel insurance, season ticket loans, and corporate discounts.Enhanced parenthood leave policies.3pm finish on the last Friday of the month.A strong commitment to your continuous development. Whatever stage in your career, we have a learning and development programme that will enable and empower you.Entitlement to two memberships to professional bodies or subscriptionsA commitment to your wellbeing through a comprehensive employee assistance programme and wellbeing activities. A supportive and inclusive environment that will welcome you through social and outreach activities from the Young Employees Forum to mentoring.An international culture that wherever your career takes you at Buro Happold, you won’t be far from the exceptional.  Apply now and be where exceptional is everywhere.A place for everyoneBuro Happold values an individual's flexible approaches to working patterns as an important part of how you work and achieve balance. We welcome applications from those who are seeking flexibility in their careers.   Our exceptional portfolio of projects is the result of the diversity of thought, identities, backgrounds, and experiences that shape us. Appreciating each other’s differences is key, we want employees to feel they don’t have to mask elements of their identity to thrive. We are working to change the lack of representation of marginalised groups in the built environment. We are particularly keen to hear from anyone who feels they are underrepresented in the industry. We have much to learn from one another. Embracing differences allows us to develop the most innovative and elegant solutions.Please let us know if there are any adjustments we could make to the application process to make it easier and more comfortable for you. Contact [email protected] so we can work with you to support you throughout your application. LI-CS1 #LI-Hybrid