Accounting Specialist

Description

This position works out of the Association Office within the David D. Hunting YMCA, and offers a hybrid work schedule. 

POSITION SUMMARY:

 The Accounting Specialist provides accounting and grant financial support for the YMCA of Greater Grand Rapids and the State Alliance of Michigan YMCAs. This position processes cash receipts and accounts payable invoices, prepares accounts receivable reports, reconciles bank statements and account balances, and reviews general ledger accounts to research and correct discrepancies. The Accounting Specialist assists with monthly financial statements and month-end closing for the State Alliance and manages month- and year-end closing activities for select YMCA grants.

The Accounting Specialist plays a key role in subrecipient financial management by ensuring compliance with federal, state, and local regulations. They will oversee the subrecipient management of 25 YMCAs across Michigan and any related grants awarded to them by the State Alliance of Michigan YMCAs. 

This position may involve early morning, evening, and weekend hours.

ESSENTIAL FUNCTIONS:

State Alliance of Michigan YMCAs Service Agreement

• Responsible for accounts receivables reporting and balance reconciliation
• Assist with monthly internal financial statements and general ledger month-end closing
• Post cash receipts into the accounting system, ensuring proper general ledger accounting treatment for payments
• Post accounts payable invoices, reconciliation of statements, including credits cards
• Perform monthly account analysis and reconciliation 
• Review general ledger accounts; research and correct account discrepancies
• Complete the bank statement reconciliation 
• Assist in maintaining internal controls, policies and procedures for financial operations 
• Manages employee time and effort documentation related to federal, state, and local grant wage activity and reconciles to actual billed time
• Review and approve subrecipient grant financial reports, evaluating them for accuracy, completion and adherence to grant requirements around allowable and unallowable standards. 
• Manage reporting portal (Fluxx) for subrecipients
• Provide training and guidance to subrecipients on grant subaward financial reporting processes
• Completes state and local grant invoice creation, including compliance review of all expenses 
• Assist with the preparation of the annual audited financial statements
• Contribute opinions; provide feedback and technical knowledge

YMCA of Greater Grand Rapids

• Completes federal, state and local grant invoice creation, including compliance review of all expenses 
• Manages the month and year end closing processes for select federal, state and local grants 
• Allocates employee fringe benefits to correct grant program based on time and effort documentation
• Critically reviews administrative expenditures and allocates to grants based on allowability guidelines
• Reviews expenses based on federal grant guidelines for allowability, reasonableness and necessity
• Review general ledger accounts; research and correct account discrepancies
• Assists in maintaining internal controls, policies and procedures for financial operations 
• Assist with the preparation of the annual audited financial statements
• Assist with the annual single audit and statement of federal expenditures report. 
• Build and develop a team atmosphere within the department; provide other accounting department coverage as needed – act as a member of a cross functional team
• Contribute opinions; provide feedback and technical knowledge

Perform additional duties as assigned to ensure the success of the YMCA and its mission-driven work.

COMPENSATION

$23.00 - $25.00 ; Full-Time, Hourly, Non-Exempt (40 hours/week)

BENEFITS

• Free YMCA Family Membership – Enjoy full access to facilities & program discounts for you and your family!
• 20% Childcare Discount – Discount is off the regular rate for each child enrolled in a YMCA childcare program, excluding the infant room.
• Comprehensive Medical Coverage – Up to 93% employer paid plan options through Blue Care Network.
• Dental and Vision Insurance – low-cost coverage options.
• Health Savings Account (HSA) – Receive up to $1,040 in employer contributions each year to help cover qualified medical expenses.
• Generous Paid Time Off – Beginning with 3 weeks of PTO per year, plus 9 paid holidays.
• Paid Parental Leave - Dedicated time off to support you during the arrival or adoption of a child.
• Retirement Savings – 12% employer retirement contribution, no match requirement (upon eligibility) and a 403(b) savings plan.
• Paid Disability Leave – short & long term disability coverage.
• Life Insurance – employer paid life insurance, plus voluntary coverage for the entire family.
• Optional Insurance – Customize your coverage with options like accident, hospital, pet, and legal insurance, plus more to fit your lifestyle and needs.
• Pay on Demand – Access your earned wages before payday.
• Professional Growth – Access to ongoing training, development programs, and career advancement opportunities.
• Loan Forgiveness - Eligible employees can also take advantage of Public Service Loan Forgiveness (PSLF).
• Employee Assistance Program (EAP) – Free, confidential resources and counseling for you and your family.

Requirements

QUALIFICATIONS

• Education: Bachelor’s degree (BA, BS) preferred
• Experience: Five years of accounting or finance experience. YMCA or nonprofit experience preferred. Prior experience in grant financial reporting preferred. 
• Proven Expertise: Excellent oral and written communication skills are required, along with strong organizational and time-management abilities, exceptional attention to detail, and the ability to exercise sound judgment and discretion. Advanced software application skills in areas such as Excel, including the use of pivot tables and other database software applications are required.
• Mission-Driven Leadership: Strong analytical skills with the ability to assess and align department initiatives with organizational goals. Ability to interact with people of all ethnic backgrounds, ages and lifestyles.

WORK ENVIRONMENT AND PHYSICAL DEMANDS

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

TRAVEL

10% of local travel within the state of Michigan; occasional out-of-state travel may be required for educational conferences or training.