Administrative Assistant to the Chief Program Officer

Counseling in Schools, Inc. (CIS) is a dynamic school-based, non-profit, community-based organization dedicated to supporting the emotional and social well-being of New York City school communities. As the Assistant to the Chief Program Officer, you will play an essential role in providing executive-level support to the Chief Program Officer (CPO) of Training, Expansion, and Program Development.  

 

Responsibilities: 

• Organize and maintain complex calendars; prioritize and coordinate a dynamic and high-volume schedule for The CPO.
• Organize, prioritize, and appropriately handle time-sensitive, confidential information.
• Assist in planning off-sites and team events, including selecting and booking event spaces, coordinating attendees, setting up agendas, and registering guests for supported leaders.
• Purchase and track the distribution of items needed in schools.
• Provide backup support for CPO and team members during their planned time off.
• Contribute to projects as needed, including but not limited to large on-site and offsite events.
• Track and reconcile monthly credit card statements and complete and submit expense reports promptly.
• Enhance executive efficiency by developing systems and processes to increase organization and streamline workstreams

• Ensure consistent and efficient interaction with colleagues across the organization; demonstrate poise and tact under pressure and handle matters with sound judgment.
• Provide special project leadership and support. 

• Conduct preliminary research on a variety of topics; draft materials as needed
• Perform any other relevant duties as assigned by the CPO.
   

What You Bring To The Role

 

• Ability to effectively manage up: Senior leaders both internally and externally trust you to deliver completely
• Proficient in utilizing the Google suite of products, including calendars, docs, sheets, slides, MS Suite, Canva, and knowledge of modern Program system platforms.
• Effective handling of multiple tasks and prioritization in a fast-paced environment.
• Strong project management skills with the ability to manage multiple projects and the desire to bring structure to undefined procedure
• Ability to maintain confidentiality and exercise discretion
• Willingness to learn new skills and technologies
• Ability to remain positive in high-pressure situations
• Demonstrates critical thinking, communication, and relationship-building skills
• Bachelor’s degree in a related field or one year or more of professional work history; six or more total years of post-secondary professional work history in place of Bachelor’s degree considered.
• One or more years of experience in providing high-level administrative support.
• Strong verbal and written English communication skills. 
• Takes initiative to learn and the ability to work independently. 
• An understanding of the complexities surrounding collaboration in  an NYC community-based organization
• Highly organized, solution-focused, problem solver,  and self-motivated with proven ability to successfully multitask
• Collaborative mindset and strong interpersonal skills

 

Reports to: 

Chief Program Officer, Counseling In Schools

• Full-time position 
• The role will be mobile and must be able to travel within NYC and the 5 boroughs. 

U.S. Applicants Only

 

Benefits:

• Paid Leave - PTO
  28 plus days of PTO plus paid holidays which allows you to recharge and return to work refreshed and motivated.
• Health Care Coverage:
  We understand the importance of your health and well-being. As part of our commitment, we provide a fully paid plan as well as other options on comprehensive healthcare coverage that includes medical, dental, and vision benefits, ensuring that you and your family have access to quality healthcare when needed.
• Transit Check Program:
  To make your daily commute more convenient and cost-effective, we provide a transit check program that allows you to cover transportation expenses using pre-tax dollars. This benefit contributes to a greener and more efficient commute.
• 401(k) Plan:
  Planning for your future is essential. Our 401(k) plan enables you to save for retirement while benefiting from company contributions, ensuring financial security in your later years.
• Life Insurance:
  Your peace of mind is paramount. We offer life insurance coverage to provide financial support for your loved ones in the event of unforeseen circumstances, demonstrating our commitment to your family's well-being.

Salary Range: 55k - 60k