Chief of Staff

THE OPPORTUNITY

The Chief of Staff serves as a trusted advisor and operational leader to the CEO and executive team, ensuring organizational priorities, strategic projects, and key business initiatives move forward effectively. Acting as an extension of the CEO, the role is the central point of coordination across the organization for executive communications, project management, Board governance, and organizational alignment.

Working closely with the leadership team, customers, suppliers, and key external stakeholders, the Chief of Staff drives accountability, supports decision-making, and ensures strategic initiatives are successfully implemented, enabling the CEO and executive team to remain focused on the company’s highest priorities.

 

THE ORGANIZATION

Founded in 2000 and headquartered in Red Deer, Alberta, Rebel Vac Systems is a leading North American manufacturer of hydro-excavation and industrial vacuum equipment. For more than 25 years, Rebel has built a reputation for innovation, quality, customization, and dependable equipment designed to operate in some of the most demanding environments across North America.

Rebel manufactures a broad range of hydrovac and vacuum systems, including its Renegade and Hurricane product lines and certified dangerous-goods vacuum systems, supported by a full-service parts, repair, retrofit, and maintenance operation. Its equipment serves customers across the utility, municipal, environmental, industrial, oilfield, mining, construction, and infrastructure sectors.

The company is in a period of significant growth. In 2024, Rebel consolidated its operations into a new 61,000 square foot facility on more than 12 acres in Red Deer, and it now operates more than 110,000 square feet across two Red Deer locations. In 2025, Rebel acquired CCI Industrial Coatings, now Rebel Industrial Coatings, bringing abrasive blasting, powder coating, and protective finishing capabilities in-house.

With a team of more than 120 people in production and administration, Rebel was named one of Canada’s Best Managed Companies in 2026, recognizing excellence in strategy, operational execution, culture, and sustained growth.

Vision

To create industry-leading vacuum systems that help customers unearth the potential in every project and help fuel the growth of North America’s expanding infrastructure.

Values

Rebel is guided by seven principles: striving to be remarkable rather than average; collective success through combined effort; the vision to think three steps ahead and the courage to execute the first one; decisions that blend decisive action with careful consideration; a willingness to pivot without losing balance; refusing to accept complacency; and putting the right people in the right environment.

For more information, please visit their website: www.rebelvac.ca

 

RESPONSIBILITIES

Executive Office Leadership

• Lead the day-to-day management and coordination of CEO priorities and key business initiatives.
• Manage and optimize the CEO’s calendar, schedule, travel arrangements, meeting cadence, and executive commitments to ensure alignment with strategic and operational priorities.
• Coordinate the CEO’s agenda to ensure time is allocated effectively across customers, employees, Board activities, strategic initiatives, and operational requirements.
• Prepare briefing materials, reports, presentations, executive summaries, and meeting packages for internal and external meetings.
• Anticipate information requirements and ensure executive readiness for critical decisions, customer engagements, Board meetings, and stakeholder interactions.
• Manage highly confidential information with professionalism, discretion, and sound judgment.
• Support executive communications and ensure timely follow-through on CEO directives.
• Serve as the primary point of coordination for executive meetings, correspondence, and follow-up actions.
• Monitor executive priorities and proactively identify opportunities to improve organizational effectiveness and executive efficiency.

Senior Leadership Coordination

• Act as the CEO’s delegate when coordinating initiatives with senior leaders and department heads.
• Facilitate communication and alignment across manufacturing, operations, sales, service, finance, human resources, and corporate functions.
• Ensure executive reports, business plans, and project updates are accurate, complete, and decision ready.
• Establish standards for executive reporting, presentations, and information flow across the organization.
• Track CEO-directed actions, priorities, and commitments through to completion.
• Identify bottlenecks, execution risks, and organizational challenges requiring executive attention.
• Monitor progress on key strategic initiatives and provide regular updates to the CEO and leadership team.
• Facilitate accountability and alignment among leadership team members to ensure corporate objectives are achieved.

Executive Review & Decision Support

• Serve as the primary quality assurance reviewer for materials intended for the CEO.
• Review and refine reports, presentations, correspondence, and recommendations prior to executive review.
• Conduct research, analysis, and prepare business cases to support decision-making.
• Develop executive summaries and recommendations on key operational and strategic matters.
• Ensure materials are fact-based, concise, professionally presented, and aligned with organizational priorities.
• Document, communicate, and monitor executive decisions and resulting action plans.
• Support annual planning, budgeting, forecasting, performance reporting, and organizational goal-setting activities.
• Assist leadership in developing performance metrics and monitoring progress against strategic objectives.

Board Governance & Corporate Administration

• Lead the preparation, coordination, collection, review, and distribution of all Board of Directors and Board Committee materials.
• Develop Board books, meeting agendas, executive reports, presentations, supporting documentation, and meeting minutes for Board meetings.
• Partner with executive leadership to ensure all Board materials are accurate, complete, professionally presented, and delivered within established timelines.
• Coordinate Board meeting logistics, schedules, annual governance calendars, and meeting requirements.
• Track Board action items, resolutions, governance obligations, and follow-up activities through completion.
• Maintain governance records, Board documentation, and corporate records as required.
• Support Board reporting requirements and corporate governance best practices.
• Serve as a liaison between the Board, CEO, and executive leadership team when appropriate.

Cross-Functional Leadership & Strategic Initiatives

• Coordinate enterprise-wide initiatives and CEO-sponsored projects.
• Facilitate leadership meetings, strategic planning sessions, and organizational reviews.
• Drive alignment between business units, operational departments, and support functions.
• Draft executive communications, presentations, stakeholder correspondence, and organizational updates.
• Support mergers, acquisitions, business expansion initiatives, and other strategic growth projects as required.
• Identify opportunities to improve operational efficiency, accountability, and organizational effectiveness.
• Lead or support special projects that contribute to the company’s growth and long-term success.
• Support change management initiatives and organizational transformation efforts.
• Foster collaboration and communication across the organization to support business objectives and company culture.

QUALIFICATIONS

• Bachelor’s degree in business administration, commerce, operations management, finance, public administration, or a related field.
• MBA or advanced degree considered an asset.
• 8–10+ years of progressive business experience with increasing leadership responsibility.
• Experience supporting CEOs, executive leadership teams, Boards of Directors, or business owners within growth-oriented organizations.
• Advanced proficiency in Microsoft Office, with particular strength in Excel and PowerPoint, is essential.
• Demonstrated experience managing complex executive calendars, Board schedules, and competing organizational priorities.
• Experience supporting Board of Directors activities, governance processes, Board reporting, and executive-level communications.
• Proven success leading cross-functional projects and driving organizational initiatives.
• Experience within manufacturing, industrial equipment, construction equipment, heavy industry, transportation, or related sectors is an asset.
• Demonstrated ability to influence and collaborate with senior stakeholders.
• Strong business acumen with a solid understanding of operational and commercial business drivers.
• Exceptional written, verbal, and interpersonal communication skills.
• Ability to navigate ambiguity, manage competing priorities, and execute effectively.
• High level of professionalism, discretion, and emotional intelligence.
• Ability to maintain confidentiality while working with highly sensitive information.
• Willingness to travel as required.

KEY COMPETENCIES

• Executive Leadership Support
• CEO Office Management
• Board Governance and Administration
• Strategic Planning and Execution
• Organizational Leadership
• Business Acumen and Operational Understanding
• Cross-Functional Leadership and Influence
• Project and Initiative Management
• Executive Communication and Presentation Skills
• Decision Support and Analytical Capability
• Governance and Business Reporting
• Stakeholder Management
• Problem Solving and Continuous Improvement
• Confidentiality and Professional Judgment
• Executive Presence and Relationship Management
• Change Management and Organizational Effectiveness
• Accountability and Results Orientation
• Ability to Thrive in a Fast-Paced, Entrepreneurial Environment

 

FOR MORE INFORMATION, PLEASE CONTACT

Daryl Henry | T: 403.718.5078 | E: [email protected] |

www.richardsonsearch.ca