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Project Manager - Facilities Management (Life Sciences)

Position Overview

The Project Manager is responsible for leading workplace transformation initiatives and optimizing facility operations for life sciences clients. This role manages complex projects that enhance workplace efficiency, employee experience, and operational performance while ensuring compliance with stringent industry regulations and safety standards specific to life sciences environments.

Primary Responsibilities

Project Management & Delivery

Oversee end-to-end delivery of workplace dynamic projects including space optimization, moves/adds/changes (MAC), facility reconfigurations, and workplace experience enhancements. Develop comprehensive project plans with clear timelines, budgets, resource allocation, and risk mitigation strategies. Coordinate cross-functional teams including facilities, design, construction, IT, and client stakeholders to ensure seamless project execution. Manage project budgets ranging from $50K to $5M+, tracking expenditures and ensuring cost-effective delivery.

Life Sciences Compliance & Safety

Ensure all workplace projects comply with FDA, cGMP, biosafety level requirements, and relevant life sciences regulations. Coordinate with Environmental Health & Safety (EH&S) teams to maintain cleanroom standards, contamination control, and laboratory safety protocols during project activities. Manage documentation and validation processes required for regulated environments, including change control procedures and qualification protocols (IQ/OQ/PQ).

Stakeholder Management

Serve as primary point of contact for client leadership, understanding their strategic workplace objectives and translating them into actionable project plans. Facilitate regular project status meetings, providing transparent communication on progress, challenges, and solutions. Build strong relationships with laboratory scientists, research teams, and operational staff to minimize disruption to critical work.

Space Planning & Optimization

Analyze workplace utilization data and occupancy trends to identify optimization opportunities within laboratory, office, and support spaces. Develop space allocation strategies that balance research needs, collaboration requirements, and regulatory compliance. Implement workplace flexibility solutions including hot-desking, collaborative zones, and hybrid work models where appropriate for non-laboratory functions.

Change Management

Lead organizational change management efforts associated with workplace transformations, ensuring smooth transitions and user adoption. Develop and deliver communication plans, training programs, and engagement activities to prepare employees for workspace changes. Address concerns and resistance proactively, fostering positive attitudes toward workplace evolution.

Vendor & Resource Coordination

Manage relationships with contractors, furniture vendors, technology providers, and specialized life sciences equipment suppliers. Evaluate vendor performance, negotiate contracts, and ensure service level agreements are met. Coordinate logistics for furniture installation, equipment relocation, and technology deployments with minimal operational disruption.

Technology Integration

Collaborate with IT and digital workplace teams to integrate workplace technology solutions including occupancy sensors, room booking systems, and workplace experience platforms. Ensure technology implementations support data-driven decision-making for ongoing space optimization.

Required Qualifications

Education & Experience

Bachelor's degree in Project Management, Facilities Management, Engineering, Architecture, or related field required. 5-7 years of progressive project management experience in facilities management, corporate real estate, or workplace services. Minimum 3 years of experience working within life sciences, pharmaceutical, biotech, or highly regulated laboratory environments. PMP, LEED AP, or equivalent professional certification preferred.

Technical Competencies

Deep understanding of life sciences facility requirements including laboratory design, cleanroom operations, biosafety protocols, and equipment-intensive environments. Proficiency in project management methodologies (Agile, Waterfall, Lean) and tools (MS Project, Smartsheet, Asana). Knowledge of building systems, HVAC requirements for controlled environments, and critical utility management. Experience with CAFM/IWMS platforms and workplace analytics tools. Strong financial acumen including budget development, cost tracking, and financial reporting.

Regulatory Knowledge

Working knowledge of FDA regulations, cGMP requirements, ISO standards applicable to life sciences facilities. Understanding of biosafety level (BSL) requirements and associated facility design considerations. Familiarity with laboratory safety standards, chemical handling protocols, and environmental compliance requirements.

Soft Skills

Exceptional communication skills with ability to translate technical concepts for diverse audiences from laboratory scientists to C-suite executives. Strong problem-solving capabilities and ability to navigate complex, ambiguous situations in fast-paced environments. Proven ability to influence without authority and build consensus among stakeholders with competing priorities. Detail-oriented with strong organizational skills and ability to manage multiple concurrent projects. Adaptable and resilient, comfortable working in dynamic environments with evolving requirements.

Key Performance Indicators

Successful project delivery within scope, schedule, and budget parameters (95%+ on-time, on-budget completion). Client satisfaction scores and NPS ratings. Space utilization improvement metrics and cost-per-square-foot optimization. Compliance adherence rate (100% for regulatory requirements). Stakeholder engagement and change adoption rates.

Work Environment

This position operates within life sciences facilities including laboratories, cleanrooms, manufacturing areas, and office environments. May require PPE usage and adherence to strict safety protocols when accessing controlled areas. Flexibility to work on-site at client facilities with occasional evening or weekend hours to minimize disruption to operations. Hybrid work arrangements may be available for non-site-critical activities.

Location:

On-site –Copenhagen, DNK

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.