Production Planner

Description

O’Neill Vintners & Distillers was founded in 2004 with a simple idea from our founder, Jeff O’Neill, that great wines should be enjoyed by all. We believe those wines must be of exceptional quality, centered around our core belief that doing the right thing for our employees, consumers, partners, and the planet is key to a sustainable future. As our family-owned business has grown, so has our belief in business as a force for good. We are proud to be an industry leader in sustainability and a Certified B Corporation.

We are one of California's largest wineries, with operations in Larkspur, Sonoma, Paso Robles, and Parlier, CA. Our award-winning portfolio of consumer brands includes Line 39, FitVine, Harken Chardonnay, Rabble, Charles Woodson’s Intercept, Robert Hall, Allegro Cellars, Ram’s Gate, Substance, ViNO, 209 Gin, and BrandyLab.

The Production Planner serves as a key liaison between Winemaking and Operations, generating and distributing work orders efficiently to keep production workflow running smoothly. Beyond coordinating the day-to-day production schedule, this role owns accurate recordkeeping across production activities, supports shipping and receiving logistics for dry goods and materials, and serves as a responsive point of contact for internal customer service needs tied to production planning.

DUTIES AND RESPONSIBILITIES:

The following reflects management’s definition of essential functions for this job, but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

Production Planning & Work Order Management

• Work with Winemaking and Operations to plan and coordinate production workflow.
• Carry out winemaking action items, including generating work orders for racks and transfers, additions, basic blends, and filtration.
• Organize, track, and close work orders in a timely manner to keep production on schedule.

Recordkeeping & Reporting

• Maintain accurate, up-to-date production records, including work order documentation, cellar activity logs, and inventory adjustments.
• Assist in dry goods inventory tracking and compile cellar metrics and reports to support Winemaking and Operations decision-making.
• Ensure production records are properly organized and readily accessible for audits, inspections, or internal review.

Shipping & Receiving Logistics

• Track incoming and outgoing shipments, verifying quantities and documentation against purchase orders and work orders.
• Communicate with vendors, carriers, and internal teams to resolve shipping discrepancies or delays.

Customer Service & Cross-Functional Support

• Serve as a responsive point of contact for internal teams, including Winemaking, Operations, and Supply Chain, on production planning questions or needs.
• Provide timely, professional communication to resolve production-related requests and issues as they arise.

Safety & Compliance

• Understand and comply with all safety and work standards.
• Ensure adherence to GMP guidelines throughout production planning activities.
• Identify and implement sustainable practices within the team/department to align with the company’s environmental goals.  

Requirements

QUALIFICATIONS: 

To fulfill this job successfully, an individual must be able to perform each essential duty. The requirements listed below represent the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. 

• 2 to 3 years of work experience in the wine industry; bulk production experience preferred.
• Intermediate proficiency in MS Word, Excel, Outlook, and Vintners Advantage (or comparable production/ERP software). 
• Good written and verbal communication skills.
• Strong organizational skills with attention to detail, particularly in recordkeeping and documentation.
• Experience with shipping and receiving logistics or inventory management systems strongly preferred.
• Experience providing internal customer service in a production or manufacturing setting strongly preferred. 

CULTURAL BEHAVIORS:

O’Neill team members are Forward Thinkers. Hard Working without Drama. Friendly Problem Solvers who work as One Team to Always Deliver.

PHYSICAL/MENTAL REQUIREMENTS:

While performing the duties of this job, the employee is frequently required to do the following: 

• Sit or stand for prolonged periods.
• Regularly required to talk and hear. 
• Frequently required to type or use a keyboard and computer.
• Perform some repetitive motion activities.
• Coordinate multiple tasks simultaneously.
• Occasionally lift, move, carry, and stack boxes up to 50 lbs.
• Maintain focus and attention to detail in a fast-paced environment.
• Ability to manage prolonged screen time effectively without compromising productivity or attention to detail.

WORK ENVIRONMENT:

• This is an on-site position based in our Parlier, CA production facility. 
• Work is performed in a production and cellar environment, with some office-based work for planning and recordkeeping. Noise levels are generally low to moderate, with exposure to varying temperatures typical of a winery production setting.  

California Pay Transparency Notice: This position is classified as non-exempt. The base compensation range for this role is $22 to $24.50. Candidates are generally not hired at or near the maximum of the base compensation range. Final salary placement will depend on several factors, which may include the candidate’s qualifications, education, relevant experience, and alignment with current market data.

O’Neill Vintners & Distillers offers a competitive salary and a comprehensive benefits package to our full-time employees, including medical, dental, vision, and life insurance coverage; short- and long-term disability; a 401(k) with a company match; Paid Time Off; holidays; and more.

O’Neill Vintners & Distillers is an equal opportunity employer. All employment decisions, including hiring, promotion, discipline, and discharge, will be based on merit, competence, performance, and business needs. We do not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

All employees must pass a comprehensive background check and drug screen and adhere to all Company, Federal, and State Food Safety Regulations and Policies. This organization participates in E-Verify.

NOTICE TO THIRD PARTY AGENCIES

We do not accept unsolicited resumes from recruiters or employment agencies. Without a signed Recruitment Services Agreement, we will not consider or agree to any payment of referral compensation or a recruiter fee. In the event that a recruiter or agency submits a resume or candidate without a previously signed agreement, we explicitly reserve the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.