- Location
- Jersey City, New Jersey, US
- Type
- Full-time
- Department
- Operations
- Seniority
- Manager
- Education
- Master
- Source
- BetterTeam
Description
Soltage - Procurement Manager
Company Overview:
Soltage is a leader in the development, financing, and operation of distributed utility-scale solar, storage and solar + storage assets for commercial, industrial, municipal, and utility customers across the United States. Soltage has developed more than 135 solar energy projects, with more than 600 MW total distributed generating capacity in operation or under construction and invested over $1.5 billion to date into the US clean energy sector.
Position Description:
The Procurement Manager is a key member of the Project Management team who will own end-to-end equipment and materials procurement across Soltage's entire project portfolio, from early-stage long-lead identification through purchase order execution, vendor management, physical inventory custody and site dispatch. The Procurement Manager is a central point of coordination between Development, Engineering, Project Management, and Finance on all third-party supply decisions and company-owned equipment movements. This role will be a key architect of Soltage's procurement and inventory process as the company continues to scale.
Job Responsibilities:
Long-Lead Equipment Procurement:
- Own the long-lead procurement schedule for all active and near-term projects.
- Manage procurement of PV modules, inverters, transformers, BESS systems, switchgear, and balance-of-plant materials.
- Coordinate with Engineering and Project Management to identify long-lead items at FNTP and initiate procurement.
- Track all open purchase orders from issuance through delivery and acceptance; escalate any delivery risk to SVP.
- Maintain portfolio-level PO records including but not limited to open orders by project, vendor, delivery date, and status.
Vendor Management & RFQ Process:
- Manage Soltage's approved vendor list for key equipment categories; evaluate new vendors against cost, quality, and lead time criteria.
- Run competitive RFQ/RFP processes for equipment and materials where multiple qualified suppliers exist.
- Maintain price benchmarks by equipment type and market; flag deviations from benchmarks to SVP before PO execution.
- Build and maintain vendor scorecards tracking delivery performance, defect rates, and warranty claim history.
- Negotiate pricing, payment terms, and warranty provisions on equipment supply agreements; escalate to legal on non-standard terms.
Inventory Management & Logistics Management:
- Own and maintain the master inventory ledger for all Soltage-owned equipment and materials across all storage locations nationwide (modules, transformers, BESS units, switchgear, and other owner-furnished items).
- Conduct or coordinate regular physical inventory counts. Reconcile physical counts against the ledger, resolve discrepancies with Finance and Portfolio Management[MD1] .
- Assign inventory to projects in coordination with the construction schedule; ensure equipment is released from storage and dispatched to site in alignment with EPC mobilization timelines and NTP windows.
- Manage logistics from storage locations to project sites, including transportation vendor selection, freight coordination, and chain-of-custody documentation.
- Track equipment condition at receipt and throughout storage; flag any damage, storage risk, or warranty claim to SVP and Engineering.
- Maintain a real-time inventory dashboard showing total units on hand, allocated vs. unallocated inventory by equipment type, location, and project assignment.
- Coordinate with Project Management and Finance to ensure inventory movements are reflected accurately in project cost tracking and draw certifications.
Safe Harbor & Compliance Procurement:
- Support annual Safe Harbor module and transformer procurement programs, coordinating with Legal and Portfolio Management on contract execution and payment schedules.
- Track Safe Harbor inventory allocation (covered projects, designated equipment and delivery scheduling against contracted delivery requirements) in close coordination with the inventory ledger.
- Ensure procurement and inventory records satisfy compliance and tax documentation requirements as needed.
Contract & Cost Management:
- Prepare and execute purchase orders and equipment supply agreements.
- Track equipment costs against project budgets and approved amounts, flag any scope changes or price escalation as necessary .
- Coordinate approvals for equipment procurement on financed projects, ensure all draw conditions related to equipment delivery are satisfied
- Support preparation of the procurement and inventory sections of reporting packages.
- Manage the implementation of a procurement module, including SOP development and data migration from existing tracking systems.
Experience and Education Requirements:
- Minimum of 5 to 7 years of procurement, supply chain, or project controls experience in solar, energy storage, or construction.
- Background in contract administration or legal coordination on equipment supply agreements is preferred.
- Experience in distributed generation or C&I solar at an IPP, developer, or EPC firm is a plus.
- Direct experience procuring major equipment categories: PV modules, inverters, BESS, transformers, or comparable capital equipment
- Demonstrated experience managing physical inventory across multiple locations — maintaining ledgers, conducting reconciliations, and coordinating logistics.
- Experience coordinating equipment dispatch and logistics to active construction sites.
- Ability to manage competitive RFQ/RFP processes from solicitation through award.
- Familiarity with construction project delivery (EPC, design-build, or owner-furnished equipment models).
- Familiarity with ITC Safe Harbor requirements.
- Experience supporting lender draw processes or owner's representative functions on capital-intensive projects.
- Proficiency with procurement and inventory tracking in Excel; experience with Salesforce, Procore, or ERP systems a plus.
- Strong written and verbal communication.
- Ability to interface with EPC contractors, equipment vendors, logistics providers, lenders, and internal leadership.
Location:
This is a full-time, hybrid position based out of Soltage’s headquarters in Jersey City, New Jersey.
Application Instructions:
To apply, send your resume to [email protected] with the subject line “Procurement”.
Soltage is an equal opportunity employer and is committed to providing a work environment that is free from all forms of discrimination.
PROTECT YOURSELF FROM FRAUD
Please be aware that Soltage emails will always come from the “@soltage.com” domain; a genuine offer document will not be signed by a recruiter; and Soltage will never request your personal banking information or payment of any kind during the recruitment process. If you have received what you suspect is a fraudulent offer or suspicious communication with Soltage, or if you have any questions, please reach out to [email protected].
Skills
ExcelSalesforceComplianceERPInventory ManagementProcurementProject Management