Portfolio Director

Portfolio Director

Shift Pattern:

Standard 40 Hour Week (United Kingdom)

Scheduled Weekly Hours:

40

Corporate Grade:

B - Senior Vice President

Reporting Line:

(UK Org Unit) Finance

Location:

UK-London

Worker Type:

Permanent

Overall Purpose of Role

You will play an important role in shaping the our future by leading the effective definition and delivery of the organisation’s project change portfolio and our Enterprise PMO function.

A key focus of the role is working with stakeholders across the organisation to translate the business strategy into a prioritised portfolio of deliverable business and IT change programmes. You will also ensure our projects are supported by credible business cases and take responsibility for optimising delivery across the portfolio, including driving efficient resource allocation, resolution of escalated issues, and mitigation of key portfolio risks.

Responsibilities:

 

PMO function transformation

·         Lead transformation of the PMO function; assessing current capabilities and effectiveness

·         Implement structural changes to working practices to drive a step-change in PMO capability, driving improved change management discipline and agility across the organisation

Strategic planning & portfolio definition

·         Lead the development and ongoing refinement of the overall change portfolio and approach (including Annual Operating Planning process)

·         Ensure all programmes and projects align with the strategic objectives of the organisation

·         Prioritise initiatives based on business impact and resource availability

Develop and maintain a multi-year delivery roadmap that extends beyond the horizon of annual budgeting and planning cycles

Portfolio management and delivery

·         Oversee the entire portfolio of change programmes, ensuring timely and quality delivery

·         Plan and ensure allocation of resources efficiently and manage against the overall portfolio capex / opex budget ensuring key dependencies are identified and managed

·         Implement and maintain portfolio management processes and tools to track progress, risks / issues, and benefits realisation (applying both traditional and agile / lean methodologies as suited to individual projects)

·         Identify, analyse, and mitigate risks across the portfolio

·         Ensure that all programmes and projects meet agreed quality standards (incl. assurance reviews)

·         Drive continuous improvement in delivery practices (incl. post-implementation reviews)

Programme / project manager oversight

·         Manage a number of cross-business / function programme and project managers directly

·         Provided dotted oversight of project managers embedded within individual business lines

·         Ensure all project management activities comply with agreed internal methodologies (both traditional and agile/lean) and governance disciplines

·         As appropriate, review existing delivery frameworks and methods to ensure they are fit for purpose

Stakeholder engagement and communication

·         Support programme / project sponsors in performing their roles effectively, providing guidance on key decision points

·         Act as a key liaison between project teams and senior stakeholders (in particular, supporting Product Managers)

·         Provide regular portfolio performance updates to programme boards, executive committees, boards and other forums

·         Ensure transparent and effective communication across all levels of the organisation

·         Work closely with HKEX stakeholders on aligning practices and providing relevant management information

Leadership and team development

·         Lead, mentor, and develop the PMO teams

·         Foster a collaborative and high-performing environment

Academic and Professional Qualifications Required:

 

·         Formal portfolio / change management qualifications essential (P3M, PfMP, MoP, CPM, PPS, QA/QC methods etc)

University degree

Required Knowledge and Level of Experience:

 

·         Extensive experience in portfolio management and change delivery in a similar role

·         Demonstrable experience leading complex multi-year transformation programmes

·         Experience across both traditional / waterfall and lean / agile methods of delivery

·         Experience in managing and leading people across multiple teams

·         Strong understanding of project lifecycles and methodologies

- Financial services background strongly preferred, ideally familiarity with exchange trading and clearing products, systems and processes

·         Previous experience of working in a matrix organisation structure with ability to build relationships and influence staff at different levels

·         Effective and efficient in training, coaching and mentoring project teams, sponsors and other senior stakeholders