- Salary
- $20 – $24
- Location
- Whitestown, IN
- Workplace
- Onsite
- Type
- Full-time
- Department
- Administration
- Experience
- 5+ years
- Education
- High School
- Source
- ApplicantStack
Description
Company: Indiana Industrial Services, LLC
Job Title: Project & Administrative Coordinator
Job Type: Full-Time
Location: Onsite in Indianapolis, IN (Whitestown) area
Indiana Industrial Services, LLC is a global material handling installation company that provides a comprehensive range of mechanical and electrical installations specializing in conveyor and robotic controls and warehouse systems.
Requirements:
- Have great attention to detail
- Learn and adapt quickly
- Must be able to work well in a team
- Time management skills to handle multiple projects in a fast-paced environment
- Proficiency in Microsoft Word and Microsoft Excel
- Minimum 5 years’ experience in a similar role
- Must have a High School Diploma or GED
Preferred:
- Prior experience in construction project coordination and/or knowledge to understand the various layers of a project
- Previous experience working with Great Plains software
- Bilingual (English / Spanish)
Job Description/Duties
- Data entry into Microsoft GP for job costing and project updates
- Assist in creating/sending quotes to customers
- Receive purchase orders and create new projects in accounting software
- Organize projects, from start to finish
- Rent equipment and hotel for projects
- handle service requests for equipment
- Update hotels with changes (as needed)
- Update project spreadsheet daily
- Assist in project scheduling and crew tracking
- Manage and coordinate suppliers for new projects as needed
- Answer multi line phones with professional etiquette
- Weekly payroll review in ADP Workforce Now for over 300 employees
- Complete credit card reconciliation as needed
- Assist Accounts Payable with check processing and invoice reconciliation
Benefits:
- 401k with Annual Company match
- Dental, Health, Life, and Short Term Disability insurance
- Flexible Spending Accounts
- Company is 100% Employee Owned since 2018
Salary and Shifts:
- Shifts are Monday to Friday, 7:00am – 4:00pm
- Work location: Onsite in Indianapolis, IN (Whitestown) area
- Salary beginning at $20 - $24/hour, based on experience
Skills
ExcelAccounts Payable
