Manager Of Program Operations

Job Description

The Department of Comparative Medicine has an outstanding opportunity for two Manager Of Program Operations positions to join their team.

About this Opportunity

Reporting to the Director-Program Operations, the Manager Of Program Operations purpose is to manage the day to day-to-day operations of the Husbandry Operations Unit; leads and provides direction and guidance to 45 + essential position Animal Care and Operations staff.

This position’s complexities include management of specialized animal housing facilities and the trained animal care staff across multiple sites. This position is required to have requires a robust understanding of multiple research species housing requirements and a thorough knowledge of the physical systems and equipment used in housing animal species for biomedical research.

The Manager of Program Operations provides direction and support in the following functional areas for the Department of Comparative Medicine: space use and allocation in the animal research facilities; determining number of staff hired and staff allocation; guidance and implementation of the Unit’s Operational procedures and systems. This position requires expertise level understanding of the research animal care and welfare standards. The judgements, recommendations and decisions provided by this position are based on a thorough knowledge of multiple regulatory guidelines, knowledge of species-specific housing needs, Primary Investigator’s animal study needs, as well as the ability to create and execute processes identified in standard operating procedures for the many unique research animal facility processes.

Key Responsibilities

Operations (45%)

• Acts as Operations unit lead, providing direction, goal setting, and management of Operations staff

• Leads the Operations’ Units Animal Care Supervisory staff and provides project management for Operations Unit revisions and improvements

• Writes and updates department’s standard operating procedures relevant to Operations

• Provides planning and support for space allocations and resource allocations, including staffing

• Act as subject matter expert for species specific housing and procedural equipment

• Works with vendors and facilities services for needed Operations support, projects and program changes

• Reviews maintenance contracts relevant to Operations unit’s systems and equipment

• Acts as lead on process improvement;, identification and implementation across Operations Unit

• On-call 14 days (14 days off), 24 hours/day for Operations and animal facility related emergencies

Project Management (25%)

• Department’s Operations Unit Project Manager

• Under direction from Departmental Chair, Senior Director of Animal Resources and Department’s Faculty Veterinarians develop and manage projects

• Example of Projects:

• AAALAC Program Description preparation; preparation and oversight of departments cost tracking for the animal facilities physical plant repairs and maintenance costs

• Provide subject matter expertise and research for vendor proposals for light monitoring to animal housing spaces to maintain housing regulations

• Work with vendors to manage upgrades to the current environmental monitoring system for animal housing areas (needed to meet ongoing regulatory and accreditation standards)

• Provide the Operations Unit project support for the 3 year AAALAC accreditation cycle preparations to maintain accredited animal program standing (AAALAC, International)

Staff Management/Supervisor (15%)

• Manages Operations Staff, assigns and directs work duties of Program Operations Specialist, Administrative Assistant, Program Support Supervisors, and Indirect Reports

• Interviews and hires staff, assigns and reviews work, conducts annual performance reviews, makes recommendations and initiates upgrades or staff recognitions

• Takes corrective actions up to and through recommendations for termination

• Assigns, evaluates and monitors work completed by subordinates

• Makes hiring decisions to fill new or vacant positions, trains employees and conducts job performance reviews

• Has authority to take or to effectively recommend corrective action

• Resolves grievances or complaints

Administrative (15%)

• Supports Office of Animal Welfare in emergency planning for research groups with animal protocols

• Operation unit’s lead for the implementation, training, programming and ongoing development to support the Department’s animal census collection software system, (AOps.)

• Manages and acts as trainer and subject matter expert for animal facilities environmental monitoring systems

• Manages and acts as trainer and subject matter expert for animal facilities species specific housing equipment

• Position regularly liaisons with and provides support to the following University groups for Operations unit: Departmental Chairperson, Administrator and Finance unit; Animal Purchasing, Vet Services and Rodent Health Monitoring Units, Office of Animal Welfare, Environmental Health and Safety, UW Facilities Services, Campus Architecture and Planning, Office of Emergency Management

• Participate in University Hazardous Waste Committee, EHS/DCM Biohazard/Safety Committee, Departmental Environmental Enrichment Committee, Departmental Safety Team committee – Committee Lead

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

• Bachelors degree in Biology, animal science or related.

• 4 years of experience in management of Animal Care Program with supervisory experience of animal care staff and management of AAALAC accredited animal care and housing facilities.

Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager

Preferred Qualifications

• Six to eight years of experience in related fields.

• Education or work experience in related fields of animal health, animal husbandry and / or veterinary medicine, or animal facility management.

Working Conditions

• Working in facilities around multiple animal species, specialized animal housing equipment, biohazardous agents and chemicals.

• Office work, phones, computers, written and verbal communication and meeting with diverse stakeholders, project management.

• Meet externally imposed deadlines, ongoing.

• Regularly works outside of business hours providing support for staffing needs and on-site emergencies.

• May need to accommodate irregular work hours to meet project deadlines.

Compensation, Benefits and Position Details

Pay Range Minimum:

$71,352.00 annual

Pay Range Maximum:

$107,040.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

Not Applicable

About the UW 

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.  

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. 

Our Commitment 

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected]. 

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.