Project & Operations Support Officer (6 months & through 3rd party)

RMIT Vietnam is seeking a contingent worker for the Project & Operations Support Officer (6 months) role. While the position is advertised by RMIT Vietnam, the successful candidate will be employed and managed by an external service provider, who will be responsible for the labour contract.

WHY JOIN RMIT VIETNAM?

At RMIT Vietnam, international exposure meets real-world impact through strong industry and government collaboration. Working at RMIT means building a meaningful career while creating impact in a high-performing environment.

Further insight into our mission, impact and global connections is available in the RMIT Vietnam Profile.

POSITION SUMMARY

The Project & Operations Support Officer is responsible for providing project coordination and operational support to facilitate the effective delivery of departmental initiatives and services. This is a six-month contingent worker position engaged through a third-party provider.

• Reports to: Manager, Operations (North)

Key Accountabilities

• Organize, track, and maintain, archive project related files, drawings, materials, and correspondence in both physical and digital forms, ensuring documents are distributed among the stakeholders involved. 
• Execute project P2P (procure to pay) administrative activities such as purchase requisitions, purchase order, contract documentation, payment to supplier on ERP system. 
• Document and facilitate service/good supply contracts agreement sign-off and other relevant documentation as integral part of contracts (such as variation, instructions, appendixes etc.) 
• Run project administrative regular and ad-hoc project expenditure and budget reports, coordinate with finance and accountant to ensure data accuracy
• Set up logs relating to all documents including but not limited to: instructions, change orders, variations, non- conformance notices, correspondence, requests for approvals and information. Post changes to computerized and manual control record logs and will maintain related file systems 
• Draft and prepare all documentation and correspondence to external parties and authorities as part of project due diligence works, permits documentation, and project communication. 
• Ensure high confidentiality of all proprietary information in any forms as it relates to the business, projects and developments 

Operation supports:

• Provide support and facilitation partially to Operations Coordinator in the following tasks:

• Customer Services/ Helpdesk function
• Event Support
• Landlord liaison and coordination in terms of building matters and operational matters
• Support FM team in the operational matters

• Back up partially for Operation Coordinator during the annual leave.

Other duties commensurate with the scope of the role

Key Selection Criteria

• A Bachelor’s degree relevant to Facilities Bachelor/ Business Administration Bachelor or equivalent experience
• At least 3 year of work experience in project support role and effectively managing services & facilities in a complex environment or the equivalent position.
• Demonstrated skills and abilities in working with multiple-stakeholders, managing their expectations within the allocated resources.
• Previous experience in the provision of quality service and demonstrated commitment to client service principles.
• Ability to display appropriate behaviours in line with the position and RMIT Values.

Other Information

• Duration: 06 months

• Workload: 40 hours per week

• Highly competitive gross salary

• Annual leave: 1 day per working month

• Accident Insurance 24/7

• Free use of the onsite gym

• Library on campus and online - access to RMIT Australia online library

HOW TO APPLY

To be considered for this role, it is mandatory to submit both a resume and a cover letter. Please click on the 'Apply' link provided in this Job Ads to initiate the application process.

Please note that we will be running a rolling recruitment process, so please apply as soon as possible.

Compliance Requirements

English is the language of teaching and communication at RMIT Vietnam. For this role, the minimum requirement is IELTS (General) with a score of at least 5.5 (or equivalent, as outlined in the Recruitment, Selection and Onboarding Guidelines). 

Further guidance will be provided during the recruitment process.

To be eligible for this position, you must be a Vietnamese citizen.  Applications received from non-Vietnamese candidates will not be considered.

RMIT UNIVERSITY COMMITMENT

RMIT is committed to the rights of students and staff to be safe, respected, valued, and treated as an equal in their place of study and work. All staff are expected to share this commitment and contribute to a safer community. While carrying out their role, staff are in a position of trust with students. Staff have a duty of care to report wellbeing concerns about students through the designated channels and uphold the code of conduct. RMIT Vietnam expects all staff members to comply with its Code of Conduct, policies and procedures, which relate to legal and regulatory requirements and our ways of working.

IMPORTANT NOTICE:

• Please ensure that your application is submitted through our Workday system on the RMIT Careers page. We do not accept applications through other means.

• RMIT Vietnam will never request any fees or payments during the application process. Be vigilant about scams asking for payment to apply.

• For any questions or support, feel free to reach out to our Talent Acquisition team at [email protected]

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