Office Coordinator - Child Care - St. Rita's Medical Center

Primary Function/General Purpose of Position  

The Child Care Coordinator supports the operational, educational, and administrative functions of the child care center to ensure high-quality early childhood programming and compliance with licensing requirements. This role coordinates curriculum implementation, assists with enrollment and record management, and supports staff and family engagement initiatives. The Coordinator works closely with center leadership and classroom staff to maintain safe and effective operations and may provide classroom coverage when staffing needs arise to ensure appropriate supervision of children. 

Essential Job Functions  

• Coordinate daily operational and administrative activities of the child care center to support efficient program delivery and compliance with licensing requirements. 

• Maintain required records for children including enrollment documentation, health records, and other regulatory documentation. 

• Assist with enrollment processes including greeting families, coordinating tours, managing waitlists, and supporting communication with parents. 

• Support curriculum planning and implementation by coordinating educational activities, distributing curriculum resources, and assisting staff with program planning. 

• Provide guidance and support to classroom staff to ensure developmentally appropriate programming and adherence to center policies and procedures. 

• Assist with staff coordination and daily routines to ensure appropriate classroom coverage and compliance with required staff-to-child ratios. 

• Serve as a liaison with families b 

• y responding to parent inquiries, assisting with communication, and supporting family engagement activities. 

• Support administrative functions including answering phones, preparing correspondence, maintaining records, and coordinating childcare fee processing in accordance with center policies. 

• Assist with regulatory compliance by supporting health and safety checks, documentation reviews, and participation in drills or other compliance-related activities. 

• Provide classroom support and serve as backup in classrooms when staffing coverage is needed to maintain safe supervision and continuity of care. 

• Performs functions consistent with infection control requirements and guidelines regarding exclusion for ill/symptomatic children, cleaning and disinfecting practices and insures compliance within the facility 

• Assists scheduling training and development opportunities for associates regarding prevention of spread of infection, proper food handling, appropriate and required disinfecting practices, child related education required for all associates and additional required training as assigned by the regulatory agencies. 

Licensing/Certification 

First Aid and CPR certification in adult and pediatrics (required within state specific timeline)   

• ​​​​Demonstrates the knowledge and skills necessary to provide care appropriate to the age of the patients served on his or her assigned unit.​ ​ 

• ​​​Understands life span growth and development principles, assesses patient data, and tailors care according to age and specific needs as per departmental policies.​ ​ 

• ​​​Neonates (0-4 weeks)​ ​ 

• ​​​Infant (1-12 months)​ ​ 

• ​​​Pediatrics (1-12 years)​ ​ 

• ​​​Adolescents (13-17 years)​ ​​ 

Working Conditions/Physical Requirements/ Hazards  

• ​​​​Periods of high stress and fluctuating workloads may occur.​ ​ 

• ​​​General office environment.​ ​ 

• ​​​May be exposed to high noise levels and bright lights.​ ​ 

• ​​​May be exposed to physical altercations and verbal abuse.​ ​ 

• ​​​May be exposed to limited hazardous substances or body fluids.*​ ​ 

• ​​​May be exposed to human blood and other potentially infectious materials.*​ ​ 

• ​​​May have periods of constant interruptions.​ ​ 

• ​​​Required to car travel to off-site locations, occasionally in adverse weather conditions.​ ​​ 

* Individuals in this position are required to exercise universal precautions, use personal protective equipment and devices, and learn the policies concerning infection control. 

Physical Demands Frequency (%)   

Lifting/ Carrying (0-50 lbs.):  ​1-33%​ 

Lifting/ Carrying (50-100 lbs.) ​1-33%​ 

Push/ Pull (0-50 lbs.) ​1-33%​ 

Push/ Pull (50-100 lbs.) ​1-33%​ 

Stoop, Kneel ​1-33%​ 

Crawling ​1-33%​ 

Climbing ​1-33%​ 

Balance ​1-33%​ 

Bending ​1-33%​ 

Work Position 

Sitting ​34-66%​ 

Walking ​34-66%​ 

Standing ​34-66%​ 

Additional Physical Requirements  

• ​​​​Manual dexterity (eye/hand coordination)​​ 

• ​​​Hear alarms/telephone/audio recordings​​ 

• ​​​Reach above shoulder​​ 

• ​​​Repetitive arm/hand movements​​ 

• ​​​Finger Dexterity​​ 

• ​​​Acuity - Far​​ 

• ​​​Acuity - Near​​​ 

Hazards  

• ​​​​Use of Latex products​​ 

• ​​​Depth perception​​ 

• ​​​Exposure to toxic/caustic/chemicals/detergents​​ 

• ​​​Exposure to high pitched noises​​​ 

Skills 

• Knowledge of early childhood development principles and developmentally appropriate practices 

• Knowledge of state child care licensing regulations and safety standards 

• Strong organizational and administrative coordination skills 

• Ability to support curriculum planning and classroom programming 

• Strong communication and interpersonal skills when working with staff and families 

• Ability to mentor and support classroom staff 

• Ability to manage multiple priorities in a dynamic childcare environment 

• Strong problem-solving and decision-making skills