Research Administration Manager

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Job Category:

Academic Staff

Employment Type:

Regular

Job Profile:

Multi-functional Research Administration Manager

Job Summary:

The School of Pharmacy (SoP) Research Administration team at the University of Wisconsin-Madison seeks an experienced Research Administration professional to provide comprehensive pre- and post-award research administration support for faculty, staff, students, and stakeholders within the school. The Research Administration Manager will manage the sponsored funding and contract portfolios of 10-15 Principal Investigators (PIs) across the grant lifecycle. This involves acting as a primary point of contact for faculty, college research administration leadership, and campus partners to support proposal development, award setup and management, compliance with award reporting requirements related to sponsor, state, federal, and university requirements, and closeout.

This position will manage competing priorities and deadlines and will be required to exercise independent judgment in handling complex grants and contracts, and contribute leadership and expertise to the broader research administration team, school, and UW community.

Please review the qualifications section for more on preferred and required experience and skills.

Key Job Responsibilities:

• Provides training to faculty, staff, and/or administrators within the unit regarding policy, procedure, and/or execution of sponsored project administration

• May have authority to submit proposals, agreements, or invoices to a sponsor on behalf of the principal investigator or project director

• Executes research administration operational policies and procedures including financial, administrative, staffing, and compliance on behalf of a unit

• Reviews and approves programmatic transactions spanning the life-cycle of sponsored projects to ensure compliance with institutional and/or sponsor policies and procedures

• May supervise the day-to-day activities of research administration staff

• Serves as a key resource to leadership and staff in the unit as well as a liaison to partners and stakeholders

• Executes activities related to proposal submission, contract negotiation, and/or award setup on behalf of a unit

• Executes activities related to financial compliance, audit, or reporting on behalf of a unit

Department:

This position works on a team composed of the Director/Asst Dean for Research Administration, 2.5 Research Administration Managers, and one Post Award Accountant. The Research Administration team works closely with our Business Office, Human Resources, and Payroll colleagues in SoP.

The University of Wisconsin-Madison is a world-class academic institution that encourages, values, and supports basic, applied, translational, and interdisciplinary research, and attracts scholars and students from around the world. The UW-Madison School of Pharmacy is dedicated to excellence in teaching and research, embodying our mission to enhance people’s health and quality of life through community, integrity, compassion, and excellence. Our PharmD program is among the best in the nation, consistently ranking in the top ten US News and World Report's "Best Graduate Schools." The school also hosts vibrant graduate student programs and an undergraduate degree program in Pharmacology and Toxicology.

Compensation:

Qualified candidates can expect to earn between $80,000 and $90,000. Candidates who are highly qualified may earn between $90,000 and $105,000.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off, competitive insurances and savings accounts, and retirement benefits through a robust and well-funded plan offered by the Wisconsin Retirement System (WRS).

Required Qualifications:

• Minimum three years experience in grants administration in an academic setting
• Experience applying fiscal and administrative rules, regulations, and procedures for administering sponsored projects
• Experience with pre- and post- award research administration including grant proposal development and/or budget planning/management
• Successful experience working in a team environment
• Highly effective and professional verbal and written communication skills
• Demonstrated experience working on multiple projects with tight deadlines, highlighting strong attention to detail, organization, prioritization, problem solving, and analytical skills
• Desire and ability to engage in ongoing process improvement projects
• Proficiency with Excel, Outlook, Microsoft Office, and Google Drive
• The selected applicant is responsible for ensuring their continuous eligibility to work in the United States on or before the effective date of appointment
  
  

Preferred Qualifications:

• Experience working with federal sponsors including NIH, NSF, DOE, DOD
• Experience with Workday ERP & UW RAMP
  
  

Education:

Bachelor's Degree in Business Administration, Research Administration or related field (or equivalent experience) required.

How to Apply:

BOTH a resume and cover letter are REQUIRED. Please upload both documents as a SINGLE PDF file.

Please ensure that the resume and cover letter address how you meet the required/preferred qualifications and the skills/requirements outlined in the job summary. Please keep in mind, applicants need to articulate all requirements in their cover letter and/or resume. Applicants who have preferred qualifications/skills should share those in the cover letter and/or resume as well. References will only be collected from finalists for the position.

The application reviewers will be relying on written application materials to determine who may advance to interviews. Incomplete applications may not be considered for the position. 

Please note, the selected applicant is responsible for ensuring their continuous eligibility to work in the United States on or before the effective date of appointment.

Click the “Apply” button to start the application process. PLEASE upload both required documents as a SINGLE PDF.

Contact Information:

For issues with your application, please contact Allison Miller at [email protected].

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer. 

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. 
 
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). 
 
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