Program Coordinator - Harmony Square (PT)

The Village of Tinley Park is a vibrant, progressive community located in the fast-growing Interstate 80 corridor in southwest suburban Chicago. As the 14th-largest city in Metropolitan Chicago boasting a residential population of 56,000 residents and nearly 1,000 businesses, this exceptional community possesses everything from a fun and lively Downtown district to flourishing residential neighborhoods to thriving corporate, commercial and entertainment centers, all tied together under Tinley Park’s Life Amplified brand.  

We have an exciting opportunity for a Part-Time Program Coordinator - Harmony Square to perform planning, implementation, coordination and supervision of activities and events for Harmony Square. This position will work with minimal supervision and day-to-day oversight from the Special Events Specialist(s).

The Program Coordinator - Harmony Square will develop, prepare and organize programming for Harmony Square including scheduling, use, rentals and daily maintenance of the facility. Serve as the primary point of contact for all programming inquiries related to Harmony Square. Coordinate and supervise necessary staffing for programs, events, and activities. Create and manage winter Ice Rink schedule and other year-round program schedules as needed.  Complete registration process, prepare program plans and make budgetary recommendations. Attend to facility user needs to ensure successful program execution, a high level of customer service and a seamless experience for all on-site events. Prepare written correspondence, brochure and flyer content, reports, work orders, timesheets, schedules and other administrative duties related to the day-to-day operations.

This position will also prepare event spaces and coordinate programming details for all scheduled events including but not limited to party room set-ups, VIP space set-ups, green room set-up/stagging, and other on-site, large-scale events.  They will coordinate and assist with equipment set-up and take down for scheduled programming and events including but not limited to manual labor required for audio-visual (AV) equipment, programming support items (ie. oversized games, musical instruments including piano, tables, chairs, and portable heaters), and other large equipment.  Prepare program budgets, monitor expenditures and manage inventory, ensuring all equipment and supplies are accounted for and in good condition.  Coordinate facility maintenance and other related needs with the Public Works department.  Submit and manage work order requests as needed.An Associate's degree is required, a Bachelor’s Degree Recreation, Leisure Management or related field is preferred, along with a minimum of one (1) year of related programming experience. Previous experience in event coordination or facilities management is a plus.  Prior supervisory experience is preferred.  First Aid/CPR Certification required with 3 months of hire. Must be proficient with Microsoft Office. 

The ideal candidate will have a passion for public relations, event planning, and leisure activities.  They will be an excellent communicator with the ability to communicate effectively verbally and in writing.  They will bring creativity to the marketing team and be able to support a variety of marketing initiatives with great attention to detail and strong project management skills in a fast-paced environment.  They must be able to work independently, collaborate effectively, think creatively, and execute flawlessly.  They will thrive on creating a place for residents and visitors to come and relax.  
Weekly schedule will vary, typically scheduled 30-34 hours per week.  Must be available to work a variety of evening and weekend hours based on programming needs.  

Learn More About Harmony Square here.