Administrative Assistant

Description

Care and Share exists to ensure that the one in nine Southern Coloradans at risk of hunger have access to healthy and nutritious food to thrive. We know that children without adequate access to food cannot develop successfully, families cannot plan for their future, and seniors find it more difficult to remain independent.

At Care and Share Food Bank, we change lives one meal at a time. It's more than a job title. When you join our team, you contribute to a cause you believe in and help us transform lives for the better.

Position Summary:

The primary responsibility of this position is to assist the Executive Leadership Team with administrative tasks. Schedules and attends meetings, takes notes, and records minutes. Assists with compiling the bi-monthly board report. Assists with internal communications and onboarding of new employees.

Duties/Responsibilities:

• Coordinates and schedules appointments, meetings, and travel for the President and CEO on a regular basis, and other members of the Executive Leadership Team, staff, and committees as needed.  
• Assists with room scheduling and set-up for various recurring and one-time meetings and retreats.  Records and distributes meeting minutes and notes.  
• Collaborates with the leadership team to organize All Staff Meetings, Teambuilding, and other Employee Events. Assists with coordinating special projects.
• Assists with administrative tasks for the Board of Directors and Foundation Board. Maintains all board documents and files. Records meeting minutes. Collaborates with the President and CEO to orient board members. Assists with compiling, editing, and distributing board materials, including meeting agendas, financials, and other departmental reports.
• Works with the Director of People and Culture, the Development and Marketing Teams to create and post updated digital signage.
• Assists with managing employee training files and notifications. Assists with onboarding new hires by working with the Director of People and Culture and hiring managers to schedule, coordinate, and orient new employees. 
• Acts as a point of contact for Feeding America’s Network Standard Review and works with the leadership team to schedule and maintain adequate records and updates.
• Collaborates with and supports the Executive Leadership Team.  Assists with implementing automation, and process improvement initiatives.
• Assists the Receptionist with the Daily Check Log as needed, and acts as a back up to the Receptionist as needed.

Requirements

Required Skills/Abilities:

• Intermediate to advanced with Microsoft Office Suite (Excel, Word, Outlook, Teams).
• Excellent interpersonal and customer service skills.
• Ability to maintain consistency while also being able to stay flexible.
• Excellent organizational skills.
• Ability to analyze processes and recommend efficiencies/automation. Interest in learning about AI.
• Ability to type and take down information quickly and accurately.
• Excellent attention to detail and editing skills.
• Ability to maintain confidentiality.
• Self-motivated.

Education and Experience:

• At least two years related experience working with the public/customer service.
• Three years of experience performing administrative tasks and scheduling.
• Experience taking minutes preferred.
• Experience working at a nonprofit is desirable.

Physical Requirements:  

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds occasionally. 

Travel Requirements:

• Must possess a valid state issued driver's license and maintain a clean driving record.
• Access to a reliable personal vehicle for work-related travel is preferred.
• Must maintain personal automobile insurance that meets company minimum coverage requirements, if a personal vehicle is used for work-related travel.
• Occasional travel throughout Southern Colorado is required.

The starting wage range for this position is $19 to $23.50.

Care and Share is dedicated to the principles of equal employment opportunity. We strive to attract and retain diverse talent and foster an environment where the unique skills, capabilities, viewpoints, and dissenting opinions of all employees are valued – enhancing empathy creativity, and innovation. We prohibit unlawful discrimination against applicants or employees on the basis of age 40 and over, race (including traits historically associated with race, such as hair texture and length, protective hairstyles), sex, sexual orientation, gender identity, gender expression, color, religion, national origin, disability, military status, genetic information, or any other status protected by applicable state or local law.