Executive Secretary - VP

Hiring Executive Secretary |Onsite in Dammam, KSA

About the Client:

Hiring for a group of companies that spanned its verticals into multiple domains, including Contracting, Media & Communications, Real Estate, Equipment Rentals, Engineering, Academics, Travel and Tourism, etc.

Role Overview - Executive Secretary (Saudi Arabia)

To manage the office of the VP in terms of secretarial needs and to ensure that the office affairs are managed to the best level possible. The goal is to contribute to the efficiency of the overall VP business by ensuring all assigned administrative duties are carried on; timely and efficient manner.

Key Responsibilities

• Maintain VP's agenda and assist in planning appointments, meetings, conferences, etc.

• Receive and screen phone calls and redirect them when appropriate

• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.)

• Make travel arrangements for the VP

• Handle confidential documents, ensuring they remain secure

• Prepare invoices and financial documents and assist in timekeeping

• Monitor office supplies and ensure the most cost-effective orders

• Maintain electronic and paper records ensuring information is organized and easily accessible

• Prepare presentations or reports as assigned

• Attend meetings and keep minutes

• Miscellaneous tasks as directed by VP

• Follow up on VP-signed reports and directing it to VP direct reports

Required Experience

• Degree is essential, and this career is open to graduates from all degree disciplines, preferably a business major.

• Diploma or a Certificate reflecting proficiency in MS Office and back-office software (e.g. ERP)
  At least two years of proven experience as executive secretary, customer-facing experience or similar administrative role

• Proficiency in MS Office and back-office software (e.g. ERP)

• In-depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry

• Familiarity with basic research methods and reporting techniques

• Excellent organizational and time-management skills

• Outstanding communication and negotiation abilities

• Integrity and confidentiality

Key Skills

• Trustworthiness and ethics

• Organizational Skills and time management

• Teamwork

• Communication / Information management

Experience Required: 2 Years

Location: Dammam, KSA
Working Days: Sunday to Thursday

Working Timings: 7:00 AM - 3:00 PM

Work Mode: Onsite

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