Paralegal

Department: International Private Client

Employment Type: Permanent - Full Time

Location: Jersey

Description

Key Responsibilities

• Review and summarise legal and supporting documents (e.g., trust/company documents, correspondence bundles, diligence packs).
• Conduct legal research and analysis, producing clear research notes with sources and practical conclusions for partner/associate review.
• Assist with drafting a range of documents using precedents and templates (e.g., routine resolutions, letters, checklists, simple first drafts), escalating issues/complexity early. 
• Check legal documents for accuracy, including consistency, names, dates, execution blocks, formatting and cross-references.
• Assist in preparing reports and correspondence for clients and advisers.
• Attend client meetings/calls with partners/associates to take accurate notes and circulate action points promptly.
• Prepare draft execution packs (including completion checklists and draft documents for review), and coordinate signature logistics under partner/associate direction. 
• Maintain system-based filing and document management, ensuring documents are saved consistently and retrievable. 
• Assist with file opening and CDD requirements, tracking CDD progress, chasing outstanding items, and keeping the matter record up to date. 
• Support document production tasks required for transactions and client deliverables (e.g., compiling bundles, producing clean/signature versions).
• Coordinate the billing process on behalf of the team: gathering narratives/time details, preparing draft bills (where applicable), monitoring WIP, chasing approvals, and liaising with finance to progress billing to issue. 
• Help the team maintain good billing discipline and visibility over matter status (e.g., matter lists, key dates, upcoming bills).
• Keep the client relationship management (CRM) system updated with contacts, interaction notes and key details, in line with team standards.
• Support the team’s marketing and business development plans, including arranging events and off-island trips, managing travel and accommodation logistics, and ensuring events/presentations run smoothly. 
• Take responsibility for a broad range of tasks/projects as required to support partners/associates and keep the practice running efficiently.

Qualifications

• High school or degree level educated
• A paralegal qualification/course is helpful but not essential

•  Some previous experience in a legal environment, ideally in a similar role 
• Strong IT skills and confidence working across matter management/document systems (document management experience is useful)
•  Excellent written and verbal communication and strong interpersonal skills
•  Willingness and ability to learn about Jersey law

Competencies

•  Organisational/time management skills and the ability to prioritise and manage a workload effectively within deadlines
•  A responsible, disciplined and methodical approach and a keen eye for detail
•  The ability to use initiative to resolve issues and to work independently with an appropriate level of supervision
•  Flexibility, energy and enthusiasm

• Behave in a manner in keeping with our core culture and values.
• Adhere to all policies, procedures and regulations including those around anti-money laundering and terrorist financing.
• Commit to fulfilling any personal CPD requirements and continually developing your skills and knowledge.