Special Projects Coordinator

🎯 About the Role 

We're looking for a Special Projects Coordinator to join our Special Projects Division. 

In this role, you'll be the operational backbone of the team, bringing together project delivery, commercial management, finance, and sales coordination to help ensure projects are delivered efficiently, profitably, and on schedule. You'll be responsible for maintaining project financial controls, supporting project managers, coordinating commercial activities, and ensuring key business processes run smoothly from project inception through to completion. 

Our Special Projects team delivers complex, high-value engineering solutions for customers operating within critical infrastructure environments. The team works on bespoke projects that require close collaboration between technical, commercial, and operational functions, giving you exposure across multiple areas of the business and the opportunity to make a genuine impact. 

This role is ideal for someone who enjoys working at the centre of a fast-moving business. You'll thrive if you're naturally organised, commercially aware, comfortable working with financial information, and enjoy bringing structure to complex projects. If you're looking for a role that's purely administrative, this probably isn't the opportunity for you. If you want visibility, responsibility, and the chance to influence project success, we'd love to hear from you. 

🌍 About Us 

AVK is the largest and fastest-growing energy solutions company in the data centre industry. We power tomorrow’s data. Leading with an innovative approach, we are the ones who provide the power so that data centres run, uninterrupted. Our solutions are vast and comprehensive, giving data centre operators an end-to-end approach. 

We’re leading the charge in the industry. We launched the first operational microgrid in Europe, we have a offering unique to anyone else’s, we’ve just been named among Deloitte’s Best Managed Companies 2026, and we’ve just announced over $1 billion in investment with serious focus on adding ambitious talent to our already capable and expert tea. 

That’s where you come in. Ready to join us? 

⚙️ Key Responsibilities 

Financial & Commercial Coordination 

• Maintain accurate project financial records, ensuring reliable reporting and visibility of project performance. 

• Manage supplier and client Applications for Payment (AFPs) and support the invoicing process to maintain healthy project cash flow. 

• Maintain Job Cost Reports (JCRs), track project commitments, and support monthly financial reviews with Project Managers, Commercial teams, and Finance. 

• Produce and maintain project cash flow forecasts, helping the business make informed commercial decisions. 

Project Coordination 

• Set up new projects within company systems and ensure key project information is accurate and maintained throughout the project lifecycle. 

• Coordinate weekly project review meetings, ensuring actions, risks, and priorities are tracked and communicated effectively. 

• Work closely with Project Managers and wider business stakeholders to support successful project delivery. 

Sales & Business Support 

• Own and manage Salesforce processes, maintaining accurate sales pipeline information and reporting. 

• Manage Sales Asana Boards to support business development activities and opportunity tracking. 

• Prepare project cash flow forecasts during tender and quotation stages to support commercial submissions. 

• Coordinate supplier and client onboarding activities to ensure projects can commence efficiently.