Payroll & Finance Administrative Specialist

About Penbrothers

Penbrothers is an HR and remote talent management partner and one of the fastest-growing companies in the Philippines. We connect talented Filipinos to global opportunities with high-growth startups and dynamic companies, enabling them to build careers from the comfort of their own homes. We provide end-to-end support in recruitment, HR, payroll, compliance, and employee engagement - creating an environment where talent can thrive and global companies can grow.

 

About the Client 

The client is an established American staffing and talent solutions provider connecting organizations with skilled professionals across varied sectors, including technical roles, light industrial work, specialized trades, healthcare, and administrative services.

They deliver adaptable employment models comprising contract placement, temp-to-perm arrangements, direct recruitment, and payroll administration, collaborating directly with partners to craft customized hiring strategies. Their focus centers on fostering long-term client relationships, maintaining high service quality, and driving career growth for candidates.

 

About the Role

Our client is looking for a Payroll & Finance Administrative Specialist to provide comprehensive payroll, finance support, and administrative assistance for the Southeast Region. This role will support field employees, clients, and regional leadership by ensuring accurate and timely payroll processing, maintaining organized records, coordinating compliance documentation, and facilitating smooth day-to-day operations.

The ideal candidate is detail-oriented, highly organized, and capable of managing multiple priorities while maintaining accuracy, confidentiality, and professionalism.

What you’ll do

• Execute weekly payroll processing for onsite staff with high precision and punctual delivery.

• Generate and submit mandatory payroll filings complying with project guidelines and legal wage standards.

• Organize and retain systematic accounts for clients, project documentation, contracts, and company archives.

• Facilitate Certificate of Insurance (COI) filings to meet client specifications promptly.

• Monitor staff financial advances while ensuring complete sign-offs and proper background paperwork.

• Address operational staff questions concerning compensation, benefits coverage, placements, and workforce policies.

• Deliver administrative support across payables, receivables, and routine banking operations as needed.

• Aid regional executives with ongoing administrative workflows and strategic unit needs.

• Protect sensitive personal, financial, and organizational data with strict privacy standards.

• Balance concurrent responsibilities effectively while completing operational tasks seamlessly within target timelines.

 

What You Bring

• Previous experience in payroll administration, finance support, administrative operations, or a related role.

• Strong organizational and multitasking skills, with excellent attention to detail.

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

• Strong written and verbal communication skills, with the ability to interact professionally with employees, clients, vendors, and management.

• Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.

• Familiarity with payroll processes, financial administration, and business documentation.

• Ability to handle confidential information with discretion and professionalism.

• Dependable, self-motivated, and capable of working independently with minimal supervision.

• Strong problem-solving, coordination, and follow-through skills.

 

 Nice to Have

• Experience with certified payroll and payroll-related reporting.

• Familiarity with accounts payable, accounts receivable, and basic banking processes.

• Experience working with compliance, employee, or client documentation.

• Experience in a construction, field services, or project-based environment.

Our Hiring Process & AI Disclaimer: We use AI tools to streamline our application process—including an initial conversation with an AI Interviewer. All hiring decisions are made entirely by humans: our Talent Acquisition team guides your full candidate journey and makes all evaluation decisions.

You are welcome to use AI for CV refinement and research, but real-time AI assistance during interviews or skill assessments is strictly prohibited to ensure an authentic evaluation. 

Read our full AI Disclaimer to learn more

 

What You’ll Get

At Penbrothers, we are obsessed with creating positive employee experiences. Here you’ll find an environment that nurtures learning and provides opportunities for growth. You’ll have the opportunity to make an impact on fast-growing startups and dynamic companies. 

·   Meaningful work & Growth: We take every opportunity to stretch ourselves and deliver an excellent client experience. 

·   Employee as our biggest asset: We are genuinely invested in our people’s career and welfare.

·   Global reach & local impact: Get to work with high-growth startups and dynamic companies from the comfort of your own home. 

·   Powering global startups: We’ve created 1,400 Filipino jobs that empower global start-ups to focus on growth.