Accounts Payable Manager

Description

Hammond Lumber Company, voted 2025's Best Places to Work in Maine, is seeking an Accounts Payable Manager for our Belgrade, Maine location.

Position Summary

The Accounts Payable (AP) Manager oversees all aspects of the accounts payable function within the organization. This role ensures accurate, timely processing of vendor invoices and other payables in alignment with company policies, internal controls, and close timelines. The AP Manager partners closely with Operations and Finance to maintain strong vendor relationships, safeguard company assets, and support reliable financial reporting.

Key Responsibilities

Accounts Payable Operations

• Oversee the end-to-end AP process, including invoice intake, matching/verification to supporting documentation, coding, approvals, and payment execution.
• Manage higher-complexity payables, including non-standard invoices, multi-entity or multi-location charges, and items requiring coordination with operational teams.
• Monitor and resolve discrepancies between invoices and supporting documentation by coordinating with internal stakeholders and vendors.
• Maintain proper accruals for month-end close.

Vendor & Supplier Relations

• Serve as the primary escalation point for vendor inquiries and issue resolution.
• Ensure timely resolution of vendor disputes, statement reconciliations, and credit memos.
• Oversee compliance with vendor terms, payment schedules, and available discounts.

Financial Controls & Compliance

• Maintain strong internal controls around payables, including segregation of duties, approval workflows, and audit documentation.
• Enforce adherence to company purchasing policies, tax rules, and inventory cost-tracking guidelines.

Leadership & Process Improvement

• Supervise, mentor, and develop AP staff, fostering accuracy, accountability, and industry-specific knowledge.
• Identify process efficiencies through automation, improved documentation, or system enhancements (ERP, AP automation tools, EDI).
• Develop and maintain AP policies, SOPs, and training materials aligned to the organization’s requirements.

Full Time Benefits

• Medical Insurance & Prescription Drug Plan
• Dental Insurance
• Flexible Spending Account
• Health Savings Account
• Employee Purchase Discount
• 401(k) Plan
• Discretionary Bonuses
• Paid Holidays
• Paid Time Off
• Volunteer Time Off
• Group Life and Accidental Death & Dismemberment Insurance
• Short Term Disability Insurance
• EAP and Work Life Plan
• Paid Parental Leave
• Employee Outings
• Employee Charge Accounts

Requirements

Education & Experience

• Bachelor’s degree in Accounting, Finance, Business, or related field (preferred).
• 5+ years of accounts payable experience, with at least 2 years in a supervisory or management role.
• Experience in a multi-location, high-volume, or operationally complex environment preferred.

Knowledge & Skills

• Working knowledge of purchasing-to-pay processes, including invoice matching, receiving/confirmation practices, and exception handling.
• Strong understanding of ERP systems and AP automation tools (e.g., workflow, OCR, EDI) and the ability to partner with IT/Finance on enhancements.
• Excellent organizational, analytical, and problem-solving skills.
• Ability to communicate clearly with vendors, operations teams, and leadership.
• High attention to detail and exceptional accuracy in a fast-paced environment.