Marketing Coordinator

Overview

Kimley-Horn is seeking an experienced, resourceful Marketing Coordinator to support our Pennsylvania transportation and public-sector pursuits. We are looking for an AEC marketing professional with direct PennDOT proposal experience who can coordinate complex submissions, develop compelling and compliant content, and collaborate with marketing and technical teams to position our teams to win. 

Location: Philadelphia, PA preferred. Harrisburg, PA, may be considered for a highly qualified candidate with strong PennDOT and Pennsylvania public-agency proposal experience. This is an in-office position.

Responsibilities

• Coordinate proposals, qualifications, statements of interest, presentations, and other pursuit materials for PennDOT and other Pennsylvania public-sector clients.
• Review solicitations and develop compliance tools, schedules, outlines, and production plans to keep submissions responsive and on time.
• Facilitate proposal kickoffs and reviews, coordinating assignments, milestones, and input from technical contributors.
• Write and edit content that clearly communicates team qualifications, project understanding, differentiators, and client value.
• Coordinate PennDOT ECMS and other agency submission requirements, including compliance and quality reviews and final delivery.
• Work with project managers, technical staff, teaming partners, and subconsultants to develop and integrate pursuit materials.
• Support interview preparation, presentations, and other marketing initiatives as needed.
• Conduct marketing database queries as well as input data and maintain accuracy of data on an ongoing basis in firm databases and content libraries.

Qualifications

• 4+ years of AEC marketing or proposal experience, preferably supporting transportation or public-sector pursuits.
• Demonstrated experience supporting PennDOT proposals, qualifications, letters of interest, or similar submissions.
• Strong writing, editing, organization, and communication skills.
• Ability to interpret solicitation requirements and manage multiple deadlines and contributors.
• Proficiency in Adobe InDesign and Microsoft Office.
• Bachelor’s degree in communications, marketing, English, journalism, business, or a related field, or equivalent relevant experience.
• Willingness to work in the office and travel occasionally to support pursuits, interviews, or team needs. 

Preferred Qualifications

• Experience with PennDOT ECMS and consultant selection or qualifications workflows.
• Experience supporting pursuit strategy, positioning, messaging, teaming, and pre-positioning for strategic project and program opportunities.
• Proposal experience with other Pennsylvania public agencies or authorities, such as the Pennsylvania Turnpike Commission, SEPTA, City of Philadelphia, counties, municipalities, transit agencies, or similar clients.
• Experience supporting transportation or infrastructure pursuits.
• Familiarity with Pennsylvania’s transportation and public-sector AEC community; existing industry relationships or a professional network within the state are a plus.

Why Kimley-Horn?

At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 19 years!

 

Key Benefits at Kimley-Horn

• Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.