Training Coordinator

About the Role

We are seeking an experienced and highly dependable Training Coordinator to join an established L&D team based in Perth.

In this dynamic role, you will take full ownership of day-to-day training operations, end-to-end course coordination, compliance record-keeping, and logistics across metro offices and remote operational sites. You will play a vital part in keeping workforce capabilities up to standard, tracking critical license expiries, and maintaining accurate data across internal systems.

Key Responsibilities

• Training & Onboarding Coordination: Manage the L&D inbox and training requests, coordinate general inductions, maintain the master training calendar, send invites, and prepare course materials in conjunction with internal teams (HR, WHS, IT) and external RTOs.
• Logistics & Provider Liaison: Liaise with training providers and site contacts, manage participant enrolments, confirm course viability, and organize travel, accommodation, and catering through standard channels.
• Record Keeping & Compliance: Maintain accurate, retrievable training records; verify certificates, Statements of Attainment, VOCs, and licenses; track expiry dates and issue timely renewal reminders.
• Skills Audits & Matrix Support: Help distribute skills audits, compile gap analyses, and assist in maintaining role-based training matrices by location and department.
• Administration & Reporting: Obtain quotes, prepare booking documentation, process purchase orders, perform invoice reconciliations, and update SharePoint forms and templates under proper version control.

Requirements & Experience

Essential

• Proven experience in Training Coordination or L&D administration managing high-volume tasks independently.
• Demonstrated ability to work respectfully within culturally diverse teams and follow cultural protocols when coordinating remote operations.
• Strong track record of maintaining training records, auditing certificates/VOCs, and tracking license expiries with high attention to detail.
• High proficiency in Microsoft 365 (Excel, SharePoint, Teams, Outlook) and practical experience using a Learning Management System (LMS) or training records system.
• Clear, professional communication skills with strong stakeholder management and sound discretion regarding confidential data.

Desirable

• Prior experience working with systems like MyOSH or Articulate.
• Experience coordinating training across remote workforces, operational sites, or in partnership with RTOs.
• Relevant qualifications in Business Administration, Human Resources, or L&D (or equivalent practical experience).

What’s on Offer

• Structured weekday hours (8:00 AM – 4:00 PM) offering work-life balance.
• A collaborative environment within a purpose-driven organization.
• The chance to drive continuous improvement across workforce capability and compliance processes.