Analyst, Billing & Invoices

Overview

Who we are

Toyota does not offer support or sponsorship of job applicants for employment-based visas or any other work authorization for this role now or in the future. You must have the right to work in the United States and not require Toyota support or sponsorship for immigration-related employment (e.g., H-1B, O-1, E-3, H-1B1, TN, F-1 OPT, F-1 STEM OPT, F-1 CPT, 'job flexibility benefits' [also known as I-140 or Adjustment of Status portability], etc.) now or in the future. You should not apply for this role if you will require Toyota to assist with immigration support or sponsorship now or in the future.

Who we’re looking for

The Billing & Invoices Analyst will have primary responsibilities requiring analyzing accounting transactions to ensure compliance with internal controls and accounting policies, serving as the Travel & Expense (T&E) subject matter expert, supporting Accounts Payable/Receivable functions and maintaining vendor data.

Additional responsibilities include preparing various reports, assisting the team in analyzing and resolving transactional discrepancies and recommending improvements to policies and procedures.

What you’ll be doing

Procure-to-Pay Processes

• Process invoices and prepare billing files
• Review T&E expenses against company policies to support accurate audit determinations and compliance
• Update audit documentation and manage audit requests
• Review trends and analysis to identify any irregularities that need to be communicated to management
• Manage issues/exceptions - Including root/cause analysis & resolution
• Desktop procedure creation/maintenance
• Provide project & enhancement support/testing
• Prepare monthly metrics/reporting package
• Provide standardized and non-standardized research, analysis and recommendations; provide input and advice to internal and cross-functional business teams
• Manage travel and expense inquiries and communicate compliance violation notices to ensure timely resolution

Vendor Maintenance Processes

• Ensure accuracy, integrity, and compliance of vendor data within SAP
• Manage and review daily vendor change requests
• Compile support for annual and ad-hoc audits

• Provide Project & Enhancement Support/Testing

What you bring

• Bachelor’s degree required or equivalent work-related experience.
• 3+ years’ experience in fast-paced, complex billing and payment environment
• Previous experience analyzing large data sets
• Experienced in controls and risk management over billings & payments processes
• Prior experience working with general accounting and internal controls related to accounts payable/receivable.
• Prior experience communicating across all levels of an organization both with internal and external stakeholders, including executive management.
• Prior experience working with vendor data maintenance

Added bonus in you have

• Prior experience with SAP, SAP Analysis Office (AO), Emburse, Appzen, Ariba
• Strong MS Excel and advanced functionality including VLOOKUP and pivot tables
• Previous experience on process and system improvement projects
• Ability to adapt easily to changing priorities

What we’ll bring 

During your interview process, our team can fill you in on all the details of our industry-leading benefits and career development opportunities. A few highlights include: 

• A work environment built on teamwork, flexibility, and respect
• Professional growth and development programs to help advance your career, as well as tuition reimbursement
• Team Member Vehicle Purchase Discount
• Toyota Team Member Lease Vehicle Program (if applicable)
• Comprehensive health care and wellness plans for your entire family
• Toyota 401(k) Savings Plan featuring a company match, as well as an annual retirement contribution from Toyota regardless of whether you contribute (if applicable)
• Paid holidays and paid time off
• Referral services related to prenatal services, adoption, childcare, schools and more
• Tax Advantaged Accounts (Health Savings Account, Health Care FSA, Dependent Care FSA)
• Relocation assistance (if applicable)

Belonging at Toyota

Our success begins and ends with our people. We embrace all perspectives and value unique human experiences. Respect for all is our North Star.

Applicants for our positions are considered without regard to race, ethnicity, national origin, sex, sexual orientation, gender identity or expression, age, disability, religion, military or veteran status, or any other characteristics protected by law.

Have a question, need assistance with your application or do you require any special accommodations? Please send an email to [email protected].