Move Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

What this job involves 

JLL is hiring a Move Coordinator to join the Facilities Management Team at a prominent client site downtown Toronto. The Coordinator will be part of a specialized team that is responsible for the outcome of the move processes, customer satisfaction, move communication, as well as transparency and reconciliation of costs associated with all move-related activities.

This is an on-site position, 5 days/week.

What your day-to-day will look like:

Customer Experience

• Manage all new hire onboarding information - reach out to admins/managers 

• Meet with admins and team managers to discuss/guide them through logistics, blocking, and the details of their moves. 

• Update move matrix, fill in customer information, technical requirements.

• Assess cubicle condition, order missing parts, ergo changes.

• Receive, compile and scrub move lists for potential issues

• Review furniture layout, determine location for files and storage. 

• Deliver boxes, move labels, post pin ups, & deliver move instructions.

• Determine mobile locations and prep furniture for drop in stations.

• Act as liaison between teams and the move vendors, communicate any desk adds and last-minute seating updates. 

Move Activities

• Schedule movers and alert security, provide all names for badging.

• Schedule disconnects and reconnects of computer, servers, printer, and phones.

• Operate check-outs, check-ins, manage all locations, making sure all clients are where they are supposed to be.

• On site for all vendors and customers during move.

• Review completed move and make adjustments with vendor.

• Coordinate vendors for installation of power/data as required.

• Submit service tickets to have space cleaned, keys and chairs at desk.

Post Move Follow Up 

• Provide welcome communications with information on new location and site services.

• Troubleshoot all lost or misplaced items.

• Schedule vendor for scrap pick up, recycle or reuse excess furniture, and remove chairs

• Coordinate pick up of crates and/or boxes.

• Following projects and incremental moves, update seat assignment for accurate reporting

• Other projects, special assignments, and administrative duties as assigned

Required Qualifications:

• 2+ years experience in a corporate environment

• Proficiency in a range of information technology tools and platforms  

• Strong analytical, organizational, and presentation skills

• Excellent written and verbal skills

Preferred Qualifications:

• Post secondary education

55,000.00 – 63,000.00 CAD per year

This range represents the estimated base salary and actual compensation may differ. Final base salary is determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations. Some roles and employees may be eligible for discretionary bonuses, benefits, or other compensation.

Location:

On-site –Toronto, ON

Opening Type:

Replacement

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.