Executive Support | Capital Markets (Industrial)

Who are we

Founded in 1896, Knight Frank was registered as Knight Frank LLP a Limited Liability Partnership, on 3 November 2003, registered in England & Wales at 55 Baker Street, London, W1U 8AN with the registered number of OC305934. Headquartered in London, UK, Knight Frank is one of the world's leading independent real estate consultancies. We work responsibly in partnership to enhance people's lives and environments in over 50 Markets, 600+ Offices, 20,000+ People, 1 Global Network.

At the heart of all we do are our Clients. A relationship built on trust is vital. As trusted partners in property, we act with integrity and care, understanding our clients’ unique needs and consistently thinking about the bigger picture to provide personalised, clear and considered advice across all areas of property. Through our deep understanding of key markets and sectors – both emerging and established – we are dedicated to meeting and exceeding their property goals.

A true partnership is a balanced one, and our People are passionate about, and committed to, making our business inclusive and diverse. We give every individual the space and opportunity to perform at their best and be recognised for the immense value they bring. We empower everyone to have autonomy in their role and encourage them to use their voice in how we can make a positive impact as a firm and shape the future of real estate, the built environment and the impact on the communities we serve. Our collaborative and engaged teams provide excellent and dedicated client service. In our workplace, opinions are respected, everyone is invited to contribute to the success of our business and innovation, and new ideas are celebrated.

In 2021 we celebrated our 125th anniversary and set out Our Desired Future, cemented in three pillars: People Potential, Client Centricity and always Creating our Future, together. Learn more about what sets us apart here.

About The Role

Knight Frank is looking for a proactive, highly organised, and driven Executive Support professional to join our Capital Markets Industrial Team.

This is an exciting opportunity to work at the heart of a high-performing and fast-paced department, providing first-class support to the Industrial Team Head and wider team.

We're seeking someone who thrives on building relationships, managing multiple priorities, and ensuring everything runs seamlessly behind the scenes. If you're a natural problem-solver with exceptional organisational skills, we'd love to hear from you.

What You'll Be Doing:

Executive & Stakeholder Support

• Provide dedicated executive support to the Industrial Team Head and wider Industrial team.
• Manage busy diaries and inboxes, ensuring priorities are effectively coordinated.
• Organise internal and external meetings, client viewings, conference calls and board meetings.
• Prepare agendas, board packs, presentations and meeting materials.
• Take minutes, track actions and ensure timely follow-up.
• Coordinate strategy days, team away days and leadership meetings.
• Arrange UK and international travel, including detailed itineraries and travel packs.
• Build strong relationships with internal stakeholders, clients and external contacts.
• Act as a trusted ambassador for the Industrial Team and its leadership.

Business & Financial Support

• Support the team's operational and financial processes.
• Monitor and maintain team work-in-progress (WIP) records.
• Coordinate client invoicing and ensure monthly deadlines are met.
• Process supplier invoices and partner expense claims.
• Manage referral tracking and administration.
• Assist with reporting and general business administration.

Team Support

• Coordinate team meetings, including agenda management, minute taking and action tracking.
• Manage team schedules and meeting logistics.
• Organise conferences, off-site meetings and team events.
• Support mandatory training compliance and promote development opportunities.
• Act as a key liaison for IT-related issues and troubleshooting.
• Coordinate onboarding and induction for new starters, as well as processes for leavers.
• Support appraisal cycles and six-monthly review processes.
• Collaborate with Business Support colleagues across Capital Markets to share best practice and provide assistance during busy periods.

Process & Compliance Support

• Maintain accurate records across internal systems and databases.
• Support the management of client records, marketing lists and contact databases.
• Coordinate Client Due Diligence (CDD) processes and maintain tracking documentation.
• Support compliance, risk and audit requirements across the team.
• Ensure property files and team records remain accurate and audit-ready.
• Promote and champion best practice processes across the department.

Marketing, Events & Business Development Support

• Act as Marketing Coordinator for the team.
• Coordinate marketing collateral, including capability statements, research documents, event invitations and presentations.
• Support social media activity, including LinkedIn and internal communication channels.
• Assist with business development initiatives and client pitch submissions.
• Coordinate presentation production with internal creative and business development teams.
• Organise client and team events from concept through to delivery.
• Manage venue research, invitations, attendee communications, collateral and event logistics.
• Represent the team at events and assist with client hosting.

We're looking for someone who is:

• Highly organised with exceptional attention to detail.
• Confident managing multiple priorities in a fast-paced environment.
• A strong communicator with excellent stakeholder management skills.
• Proactive, resourceful and solutions-focused.
• Comfortable working independently while collaborating effectively with colleagues.
• Professional, discreet and able to handle confidential information.

Skills & Experience:

• 3+ years' experience in an Executive Assistant, Team Assistant, Operations or Administrative Support role.
• Strong experience supporting senior stakeholders and managing complex diaries.
• Excellent organisational and time-management skills.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite, including Word, PowerPoint, Excel and Outlook.
• Experience within a professional services, property, real estate or corporate environment would be advantageous.

Competitive salary

Please note: this is a Direct Search led by Knight Frank. Applications from recruitment agencies will not be accepted nor will fees be paid for unsolicited CVs, even if provided by PSL agencies.