Executive Assistant

## Job Description

The Estée Lauder Companies is recruiting an Executive Assistant to join our Store Design and Visual Merchandising team in Singapore. We are looking for a highly experienced individual that can handle the full spectrum of administrative and executive support-related tasks to ensure operational effectiveness within the team. The successful candidate must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting people and programs. This role will report directly to the Senior Vice President.

What You Will Achieve:

As part of a creative team, you will be responsible for:

• Calendar management, expense submission, travel schedules & arrangements of the Senior VP and executive management as needed
• Scheduling and preparing for internal and external meetings which includes agenda preparation and collation of relevant presentation materials
• Acting as the point of contact among executives, employees, clients and other external partners
• Managing information flow and communicate to the team in a timely and accurate manner
• Reviewing and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary
• Coordinating the onboard process for new hires (access pass, IT equipment and system requests, etc)
• New vendors and PO creation process for the department
• Providing full spectrum of office administrative support to the Creative Leaders and their teams
• Planning and coordinate events, workshops, teambuilding activities etc.
• Mail and courier management
• Assisting in strategic and change management to assigned business group
• Identifying process and efficiency improvement for the team
• Prioritizing and manage multiple projects simultaneously
• Any other ad-hoc support duties and projects that may be required from time to time

## Qualifications

What You Will Need

• Diploma in any discipline
• 5 - 8 years’ experience supporting the executive level
• Excellent calendar management skills, including the coordination of executive meetings
• Experience assisting management with the creation of PowerPoint presentations
• Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook
• Experience scheduling travel arrangements for management
• Experience successfully creating and/or modifying processes
• The ability to interact with people (at a regional level) in a fast-paced environment, under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality
• Expert level in written and verbal communication skills, strong decision-making ability and attention to detail

What We Offer

We provide market-competitive packages and trainings to our staff to ensure they are well-rewarded with room to excel in their career:

• Opportunities to learn and lead: we provide on-the-job trainings to ensure employees are equipped with the most up-to-date skillsets and knowledge.
• Career development: we work with you to advance your career through short-term assignments, relocations and new experiences.
• Work-life balance as a priority: we offer benefits and implement policies to help employees balance their personal and professional priorities, including flexible working hours and enhanced parental leave.

Who We Are

We are the global leader in prestige beauty —delighting consumers with transformative products and experiences, inspiring them to express their individual beauty through our high-touch offerings. We are a brand-led business and the only company focused solely on prestige makeup, skin care, fragrance and hair care with a diverse portfolio of 25+ brands sold in approximately 150 countries and territories. Infused throughout our organization is a passion for creativity and innovation — a desire to push the boundaries and invent the unexpected — as we continue the bold work of our founder Estée Lauder.

We are a values-driven organization. Our actions are rooted in the Lauder Family values of respect for the individual, uncompromising ethics and integrity, generosity of spirit and fearless persistence. Building on these core values we also abide by the following principles:

• Unwavering commitment to quality and excellence.
• Infusing creativity and innovation throughout all aspects of the business.
• Nurturing and developing world-class talent.
• Cultivating an inclusive and diverse workplace.
• Acting responsibly and caring for the communities we serve.

There are exciting opportunities in the Asia-Pacific region. Over the last few years, APAC has become a powerhouse for growth and a core “center of gravity” for our company. We are the market leader in APAC and the region continues to lead global growth. Today, we employ more than 16,500 full time staff in the APAC region, where the company operates 13 affiliate offices and pioneering R&D facilities. There are thousands of points of sale, including our free-standing stores and e-commerce sites catering to consumers offline and online.