Accounts Payable Analyst

Job Description

Job Purpose

We are seeking a detail-oriented and process-driven Global Accounts Payable Analyst with 4+ years of experience who has exposure in handling Global Supplier onboarding and Maintenance activities, which does not limit to supplier creation and amendments, candidate should also have experience in Global (NOAM, EMEA, APAC) invoice processing along with handling supplier Inquiries and invoice related issue resolution. Candidate should have sound knowledge in understanding compliance with company policies and financial controls along with excellent verbal and email communication skills.

Experience in ERP - Oracle R12 / Fusion is preferred.

 

Responsibilities

• Supplier onboarding and Master Data Maintenance
  • Create, modify, and deactivate supplier records in ERP systems.
  • Perform supplier onboarding activities, ensuring all required documentation is received and validated.
  • Verify banking information, tax registrations, and compliance-related documents.
  • Conduct supplier master data audits to ensure accuracy and completeness.
  • Maintain adherence to segregation of duties and data governance standards.
  • Support supplier master clean-up projects and process improvements.
  • Ensure compliance with SOX and internal control requirements.
• Global Invoice Processing
  • Review, validate, and process Supplier invoices accurately and within defined SLA timelines.
  • Perform 2-way, 3-way, and PO/non-PO invoice matching.
  • Verify invoice details such as supplier information, tax details, coding, approvals, and supporting documentation.
  • Monitor invoice workflow queues and ensure timely processing.
  • Handle invoice exceptions and coordinate with business stakeholders for resolution.
  • Process credit notes, debit notes, and adjustment entries where applicable.
  • Ensure compliance with company policies, accounting standards, and internal controls.
  • Support month-end and year-end closing activities related to Accounts Payable.
• Invoice Inquiry & Supplier Query Management
  • Serve as the primary point of contact for invoice-related, supplier and internal stakeholder inquiries.
  • Investigate and resolve invoice status, payment status, duplicate invoice, and dispute-related queries.
  • Track and manage inquiry tickets through service management tools.
  • Communicate professionally with suppliers regarding invoice and payment issues.
  • Collaborate with Procurement, Receiving, and Business Units to resolve discrepancies.
  • Ensure inquiries are resolved within agreed SLAs and maintain high customer satisfaction levels.
  • Document and report recurring issues and propose process improvements.
• Compliance & Controls
  • Ensure compliance with AP policies, SOPs, and audit requirements.
  • Identify and prevent duplicate or fraudulent invoices.
  • Support internal and external audit requests by providing required documentation.
  • Maintain proper documentation and records retention practices.
  • Participate in process standardization and continuous improvement initiatives.

 

Knowledge and Experience

• Master’s or bachelor’s degree in commerce, Accounting, Finance, or a related field.
• 4+ years of experience in Accounts Payable operations.
• Strong experience in:
• Supplier onboarding and Master Data Maintenance
• Supplier/Invoice Inquiry Handling
• Global Invoice Processing
• AP Exception Management
• Experience working in a Shared Services or Global Business Services environment is preferred.
• Knowledge of GST/VAT, withholding tax, and invoice compliance requirements.

 

Technical Skills

• ERP Systems: OracleR12/Fusions or similar platforms.
• Proficiency in Microsoft Excel.
• Strong understanding of AP workflows and financial controls.

 

Key Competencies

• Strong analytical and problem-solving skills.
• Attention to detail and accuracy.
• Effective stakeholder and Supplier management.
• Excellent verbal and written communication skills.
• Time management and ability to meet deadlines.
• Ability to handle work under pressure along with multi-tasking.
• Customer-focused mindset.
• Continuous improvement orientation.
• Team collaboration and cross-functional coordination.