- Location
- Switzerland - Geneva
- Type
- Part-time
- Department
- Customer Service
- Source
- Pinpoint
Description
Corporate Office & Executive Support Partner
Department: Human Resources & Training
Employment Type: Permanent - Part Time
Location: Switzerland - Geneva
Description
We are seeking a versatile and dynamic professional to join our Geneva Corporate Office. In this role,
you will be the backbone of our local operations, ensuring the seamless functionality of our historic
office environment while providing critical support to our Global Executive Office and HR functions.
This role requires a high degree of maturity, discretion, and an entrepreneurial mindset to manage
diverse priorities in a fast-paced environment.
you will be the backbone of our local operations, ensuring the seamless functionality of our historic
office environment while providing critical support to our Global Executive Office and HR functions.
This role requires a high degree of maturity, discretion, and an entrepreneurial mindset to manage
diverse priorities in a fast-paced environment.
Key Responsibilities
Office Management (25%)
- Facility Oversight: Ensure the smooth day-to-day operation of our historic corporate office. Act as the primary point of contact for building maintenance, including climate control, security,
and repairs. - Vendor & Budget Management: Manage relationships with service providers (cleaning,
maintenance, technical services). Oversee office supplies procurement, inventory tracking,
and office budget monitoring. - Reception & Atmosphere: Manage the front office, including welcoming visitors, handling
incoming calls, and ensuring the office environment is maintained to the highest standard.
Executive Office Global Support (25%)
- Administrative Coordination: Provide high-level support to the EA team (based in Dubai) to assist in the organization of EXCO seminars, leadership meetings, and executive travel.
- Global Logistics: Manage global shipping/courier requirements and maintain positive
relationships with logistics vendors. - Operational Support: Handle administrative tasks, meeting scheduling, and document
preparation as required by the executive leadership.
HR Support (10%)
- Employee Engagement: Drive employee engagement initiatives for the Geneva site and act as a point of contact for remote team members in Europe.
- HR Administration: Assist with administrative duties including work permit support, tax and
social security documentation, pension administration, payroll support, work certificate and
insurance compliance. - On-boarding/Off boarding: Facilitate the integration of new joiners and manage the
administrative aspects of off-boarding processes. - Recognition: Coordinate employees birthday celebrations, length of service.
Skills, Knowledge and Expertise
- Education & Experience: Proven experience within a corporate headquarters environment.
- Language Skills: Fluent in both English and French (written and spoken) is essential.
- Technical Knowledge: Good understanding of Swiss administrative, tax, and social security
processes/compliance.
Soft Skills:
- Discretion & Integrity: High level of maturity and ability to handle confidential information with complete discretion.
- Structure & Organisation: Highly organised, capable of multitasking, and proactive in
setting priorities. - Mindset: Entrepreneurial, problem-solver, with strong commitment, accountability and
drive. - Engagement: Energetic personality with a collaborative spirit and the ability to
animate a team/office atmosphere. - Flexibility: Adaptable to changing business needs and flexible working hours.
Why Join Kempinski
Kempinski emphasizes talent development and offers career progression within its global network,
with properties in over 30 countries. There are opportunities to work in diverse cultural environments
whilst continuing your professional growth. We are proud to foster a culture where employees feel
valued, heard, and are empowered to deliver exceptional guest experiences.
Be part of a legacy, build your future. Discover the possibilities at Kempinski – apply now.
Equal Opportunities:
As an equal opportunity employer, Kempinski embraces diversity and is committed to creating a
workplace where everyone feels valued and has the opportunity to succeed. Kempinski is committed
to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin,
sexual orientation, age, citizenship, marital status, disability, or veteran status.
with properties in over 30 countries. There are opportunities to work in diverse cultural environments
whilst continuing your professional growth. We are proud to foster a culture where employees feel
valued, heard, and are empowered to deliver exceptional guest experiences.
Be part of a legacy, build your future. Discover the possibilities at Kempinski – apply now.
Equal Opportunities:
As an equal opportunity employer, Kempinski embraces diversity and is committed to creating a
workplace where everyone feels valued and has the opportunity to succeed. Kempinski is committed
to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin,
sexual orientation, age, citizenship, marital status, disability, or veteran status.
Skills
ComplianceProcurement
