Tracking Clerk

Job Description – TRACKING CLERK

 

PRIMARY PURPOSE OF THE JOB:

 

Receiving and dispatching containers plus daily raising and dispatching client reports.

 

 

KEY PERFORMANCE AREAS

 

1. Receiving container into ICR
2. Compiling and sending daily reports to clients
3. Dispatching containers from ICR
4. Communicating with Client
5. Capture releases
6. Difference between ISO type and size
7. Check container status
8. Check history of containers

 

 

KEY PERFORMANCE AREAS

 

Note: The following list of Key Performance Areas and job activities are not exhaustive. Independent Container Repairs (Pty) Ltd may instruct the employee at any time to carry out additional duties or responsibilities, which fall reasonably within the ambit of the job, or in accordance with operational requirements.

 

1. Receiving container into ICR

• The receiving of a container into the ICR Cape Town facility must be carried out in accordance with the documented procedures. Understand how to register incoming containers in the TSD system
• Tracking system records checked against security gate register records, discrepancies reported to depot manager. Input accurate information regarding container arrival and details.

 

1. Compiling and sending daily reports to clients

• Daily tracking. Generating tracking and stock reports for clients. Proficient in exporting tracking and stock reports from TSD system to TSD.
• Clients will advise if they do not receive electronic records of all coms. Recorded

 

1. Dispatching containers from ICR

• Capturing and editing of release on the TSD tracking system. The releasing of a container out of the ICR facility must be carried out in accordance with the documented procedures and instructed settings done.
• Tracking system records checked against security gate register records, discrepancies reported to depot manager.
• Clients check port recorded and report discrepancies to us.

 

1. Communicating with Client

• Obtaining and supplying tracking department information to client’s staff via email and or telecommunication.
• Client feedback during monthly meetings

 

1. Capture releases

• Competent in capturing container release in the TSD system. Understand required information and process for registering releases accurately

 

1. Difference between ISO type and size

• Able to identity container types – Dry, Refrigerated and Open top based on ISO codes
• Understand how-to determine the container sizes – 20FT, 40FT and 45FT from ISO codes

 

1. Check container status

• Competent in checking the status of containers within the TSD System
• Familiar with the various container statuses and their meanings

 

1. Check history of containers

• Proficient in accessing and reviewing the historical records of a container in the TSD System.
• Understand how to track container movement, updates, and relevant details.

 

 

 

 

 

JOB REQUIREMENTS

 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

 

MINIMUM QUALIFICATIONS / EXPERIENCE

Grade 12 / Matric

Basic Computer Skills

Able to create and edit spreadsheets

 

Inhouse training of the TSD system will be given

 

 

REASONING ABILITY:

 

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardised situations.