Administrative Coordinator I

Job Title

Administrative Coordinator I

Agency

Texas A&M University

Department

Chemistry

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Here’s a Glimpse of the Job

Texas A&M University's Department of Chemistry is seeking an Administrative Coordinator I to provide a wide variety of administrative, secretarial, and program support functions on behalf of departmental faculty. As a member of the Department's Center for Administrative Support, this position, under general supervision, coordinates administrative operations, communications, travel, financial and research-related activities, event logistics, and instructional support while serving as a key resource for faculty, staff, students, and external stakeholders.

Opportunities to Contribute  

• Manages administrative communications, correspondence, documentation, presentations, and data management activities while providing technical support to faculty, staff, and students.

• Coordinates complex travel arrangements, itineraries, leave requests, and reimbursement processing for faculty, research personnel, distinguished visitors, and external stakeholders.

• Plans, coordinates, and provides logistical and administrative support for seminars, symposia, conferences, workshops, and other departmental events while serving as the primary liaison for participants and stakeholders.

• Coordinates research administration activities including budgeting, procurement, personnel transactions, financial account management, grant proposal preparation, post-award administration, and funding agency reporting.

• Supports research dissemination efforts by managing publication-related administrative activities, proofreading materials, and coordinating website maintenance and updates.

• Provides administrative support for academic courses by assisting students, scheduling appointments, maintaining records, preparing instructional materials, and coordinating examination logistics.

• Identifies, develops, and implements process improvements to enhance operational efficiency, service delivery, and program effectiveness.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.

• Two years of experience in office administration.

• Knowledge of word processing, spreadsheet, database, and presentation applications.

• Ability to multitask and work cooperatively with others.

• Interpersonal and communication skills.

• Planning and organization skills.

Salary: Compensation will be commensurate based on the selected candidate's education and experience.

Schedule: May require working during the night and on weekends.

What you need to do:

Select the Apply button to begin your application. Submitting a cover letter and resume is strongly recommended and will help us with the review process. You may upload these documents on the application under CV/Resume.

Why Texas A&M University? 

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.   

Texas A&M University’s Department of Chemistry is a cadre of faculty, staff, graduate students, postdoctoral fellows, academic advisors, scientific and technical staff, who have a shared purpose of translating our passion for chemistry to young scholars at all levels in many scientific fields. To learn more, please visit our website: http://www.chem.tamu.edu/      

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.  

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 

• 12-15 days of annual paid holidays  

• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month 

• Automatic enrollment in the Teacher Retirement System of Texas  

• Health and Wellness: Free exercise programs and release time 

• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more  

• Educational release time and tuition assistance for completing a degree while a Texas A&M employee 

• Living Well, a program at Texas A&M that has been built by employees, for employees 

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.