Executive Coordinator

Location: Frankfurt, Germany

Duration: 18mth fixed term contract, full-time

Reports to: Manager, Executive Support

Job purpose: To provide administrative support to ISSB Technical leadership staff and advisory groups and consultative bodies.

We are looking for an all-round administrative person, that can provide administrative support to the ISSB technical leadership team and manage the membership of different groups, organise meetings, dinners for the in-person meetings, booking hotels and external venues.

Principal accountabilities:

ISSB Technical leadership staff support

• Diary and logistics management for team member meetings, conference calls, webcasts and conferences
• Arrange team members’ travel and accommodation
• Process team members’ expenses and credit card reconciliations
• Provide backup support to other executive coordinators as needed to meet meeting and technical deadlines
• Undertake adhoc projects as and when required

Meeting and event management: ISSB Advisory Groups

• Managing the schedule of ISSB advisory groups meetings and events, often with multiple internal and external participants internationally, requiring regular liaison with internal and external counterparts to co-ordinate availability.
• Managing meeting/event logistics, including:
  • Organising venues/meeting rooms.
  • Working with the IT support team to coordinate meeting access and broadcast technology requirements.
  • Drafting agendas.
  • Compiling and distributing meeting materials.
  • Assisting with the registration of meeting participants/observers.
  • On-site meeting/events assistance

Required skills and experience

• Previous experience of supporting a senior team in an international environment and managing complex and frequently changing travel and meeting arrangements across time zones is essential.
• Excellent organisational and administrative skills, combined with a high level of attention to detail and accuracy.
• Ability to work collegially with others and effectively engage with staff and stakeholders at all levels, both in-person and remotely.
• High level of autonomy and resourcefulness and strong problem-solving skills.
• Ability to work flexibly, remain composed under pressure, respond to changes and conflicting demands constructively and prioritise work appropriately.
• Excellent oral and written English language skills; ability to draft clear, succinct and appropriate correspondence and documents.
• Proficiency in MS Office (Outlook, Word, Excel, and PowerPoint) is required.

Closing date: 14th August 2026
Please note that while we have a closing date for this application, we reserve the right to interview candidates and potentially close the role early should we find a suitable candidate before the closing date.