Grant Accountant

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)

Job Description:

Job Title        : Grant Accountant
Reporting to     : Senior Grants Finance Officer
Grade Level     : 13
Work Location    : Turkana County and Various other locations 

Purpose of Position

The Grant Accountant will promote Grants financial stewardship, accountability, reliability and accuracy of financial reports as well as implement financial policies. The role is required to safeguard assets and ensures compliance to donor regulations.

 

Please Note: World Vision is a Christian humanitarian organization with a mission centred on following Jesus Christ in service to the world´s most vulnerable children. Therefore, in all locations to the fullest extent legally permissible, the successful applicant will affirm our core documents, observe conduct compatible with Christian principles, serve at a high level of professional ethics, and strive to act in accordance with cultural sensitivities. Furthermore, regular attendance with team and office devotions, chapel, and prayer gatherings are expected in line with policies in the World Vision host location and its departments.

Major Responsibilities

Financial Reporting:

• Preparation of timely and accurate financial reports for submission to donors and management by 15th of every month.
• Load grants reports in FFR database
• Prepare management reports for decision making purposes to the Senior Grants Finance Officer by 15th of the month.
• Support and participate in month end and year- end processes
• Prepare analysis of grant expenditure for management action to help in monitoring the burn rate for grants and special projects.

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Budget Monitoring and Financial Management

• Help Project staff in linking Grant Budget to Grant Work-plans, so that the activities to be undertaken in the projects matches to the budget
• Ensure strict adherence to the approved budgets.
• Monitor and review activities to ensure that only budgeted costs have been incurred
• Ensure vendors are paid within the stipulated time
• Ensure staff advances are properly managed
• Ensure assets purchased through donor funds are properly utilized and safe guarded

 

Monitoring and Compliance

• Monitor Project expenses against the approved budget monthly by 10th of the month.
• Reconcile time sheets with payroll for the project staff under grants. 
• Ensure donor regulations are adhered to for the assigned projects as per grant agreement.
• Perform Vendor screening
• Support and coordinate grants end closure processes

 Risk Management

• Facilitate audit process for assigned grants both internal and external audits
• Provide relevant information for audit responses
• Follow up on implementation of audit recommendations
• Review grants PRFs for budget availability and proper coding
• Provide and maintain grants financial information for safe custody and access
• Ensure assets purchased through donor funds are properly utilized and safe guarded
• Identify finance risks facing the grant and share with management

Administration

• Attend program technical meetings and give feedback and updates on financial aspect of the assigned grants. 
• Ensure good storage of financial reports and records in line with the WVK and donor requirements
• Ensure all copies of final signed Grant agreements documents between donors and WVK is available on file
• Supervises the driver
  

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional experience

• Minimum of 2 years’ experience in finance and accounting, business management, business administration
• Basic understanding of project management

Required Education & Certification

• Bachelor of Commerce, Economics, Accounting or Finance or related field
• CPA Section 4 or intermediate

Preferred Knowledge and Qualifications

• Excellent verbal and written communication skills, good interpersonal skills.
• Practical experience of using SUN system accounting Software is preferred
• Advanced excel and analytical skills
• Compatibility with WV's Mission, ethos, policies and core values.
• A team player.

World Vision Kenya:

• Has not outsourced its recruitment process to any organization or agency that, through website postings, e-mail messages, newsletters or otherwise, claim to be doing recruitment on its behalf.
• Does not solicit money for any part of its recruitment processes including short-listing, interviews, or medical checks.
• Will not be responsible for such fraudulent correspondence or any loss of money or theft, which may result from anyone engaging in such recruitment activity.
• Victims of such fraudulent correspondence may wish to report it to law enforcement authorities.

 World Vision Kenya is part of the Inter-Agency Scheme for the Disclosure of Safeguarding-related Misconduct in Recruitment Process within the Humanitarian and Development Sector and all candidates will thus be screened as appropriate for any safeguarding related misconduct

Applicant Types Accepted:

Local Applicants Only