PAYROLL & COMPLIANCE COORDINATOR – Part Time

Northland Concrete & Masonry (NCM) is a leading commercial concrete and masonry contractor specializing in complex commercial, industrial, institutional, and large-scale construction projects. Our work includes structural concrete, foundations, slabs, formwork, masonry, and specialty scopes.

At Northland, successful projects depend on strong teams both in the field and behind the scenes. Our administrative and support teams play an important role in keeping employees supported, projects organized, and the company operating efficiently.

Position Summary

The Part Time Payroll & Compliance Coordinator plays an important role in supporting Northland's employees, payroll operations, and project teams. This position is responsible for maintaining accurate employee information, completing payroll-related compliance reporting, supporting project reporting needs, and ensuring employee records are properly maintained.

The ideal candidate is detail-oriented, organized, dependable, and comfortable working with confidential employee information. This position requires someone who enjoys working with numbers and data, takes pride in accuracy, and can manage recurring deadlines while responding to the needs of employees, project managers, superintendents, and other team members.

What You'll Do

Payroll & Workforce Compliance

• Complete certified payroll reporting accurately and within required deadlines.
• Prepare and submit monthly utilization reports.
• Complete required workforce reporting related to EEO, minority, women, and apprentice participation.
• Maintain accurate documentation and records to support payroll and compliance reporting.
• Monitor reporting requirements and communicate questions or discrepancies to the appropriate team members.
• Assist with payroll-related audits, inquiries, and documentation as needed.

Employee & Payroll Administration

• Set up new employees in Sage and ensure employee information is entered accurately and timely.
• Update existing employee information in Sage as changes occur.
• Maintain accurate employee records and supporting documentation.
• Process employment verification requests.
• Verify and respond to unemployment reporting and related requests.
• Handle employee information with appropriate confidentiality and professionalism.

Project & Management Reporting

• Prepare miscellaneous payroll and workforce reports for Project Managers, Superintendents, and other members of the project team.
• Prepare job-specific payroll and labor reports as requested.
• Assist project teams with information needed to monitor labor, workforce utilization, and project requirements.
• Research and provide accurate payroll or employee information to support project and management decisions.

Employee Records & Document Management

• Scan, organize, and classify employee documents for electronic employee files.
• Maintain accurate employee documentation within the company's document management system.
• Ensure employee records are properly categorized and accessible to authorized personnel.
• Assist with maintaining organized and complete personnel files.
• Follow company procedures for document retention, confidentiality, and recordkeeping.

What We're Looking For

• Strong attention to detail and a high level of accuracy.
• Ability to manage multiple deadlines and recurring reporting requirements.
• Strong communication and customer-service skills.
• Ability to handle confidential employee and payroll information professionally.
• Comfortable working with spreadsheets, databases, and computer systems.
• Ability to work independently while also collaborating with Project Managers, Superintendents, Accounting, HR, and other team members.
• Previous experience with payroll, HR administration, accounting, compliance reporting, or construction administration is preferred.

Why Join Northland?

At Northland, the work we do behind the scenes matters just as much as the work happening in the field. Our payroll, accounting, and administrative teams help keep our employees supported, our projects moving, and our company operating smoothly.

This is a role where accuracy matters, your work has a purpose, and your contribution is visible. You'll work with a variety of teams across the organization and gain a deeper understanding of how a large construction company operates from both the employee and project perspectives.

At Northland, we believe great people are the foundation of great work. If you're organized, detail-oriented, enjoy solving problems, and want an opportunity to learn and grow with a team, we'd love to hear from you.