Position Control Specialist

Full Job Description: Position Control Specialist

Salary/Grade: Hourly 12 | H-12

Tulsa Public Schools’ existing salary schedules provide career increment adjustments based on education/experience and/or years of creditable service. For more information about the salary for this specific position, please review the Salary Schedule for the corresponding Salary Grade (listed above).

For more information on our comprehensive benefits packages, please visit our Compensation and Benefits website.

Position Summary: The Position Control Specialist processes approved employment and position-control transactions in Munis and maintains related position, allocation, and pay-screen data. This role enters complete transaction instructions received through the established process; prepares recurring position-control reports and data maintenance; and refers incomplete, unclear, or unsupported requests to the appropriate Talent Specialist for resolution.

Key Functions:
• Process complete, approved employment and position-control transactions in Munis.
• Create and update pay screens, position records, allocations, and other system entries based on approved transaction instructions.
• Maintain position-control data and complete routine data maintenance, system cleanup, and reporting activities.
• Prepare position-control, budget, allocation, and projection reports using available system data.
• Return incomplete or unclear requests for Talent Management follow-up; do not collect documentation, investigate transactions, or determine transaction outcomes.

Minimum Qualifications:

Education:
• High school diploma or equivalent required.
• Associate degree in business administration, accounting, finance, or a related field preferred.
• An equivalent combination of education and relevant work experience may be considered.

Experience:
• Three years of administrative, payroll, accounting, position-control, or data-processing experience required.
• Experience processing personnel transactions, employee position changes, or payroll-related data preferred.
• Experience with Munis or a comparable enterprise system preferred.
• Customer service experience required.

Licenses and Certifications:
• Proficiency with Microsoft Office Suite and Google Workspace required.
• Advanced spreadsheet skills preferred.
• Experience with Munis, budgeting, payroll, or financial-management systems preferred.
• Knowledge of position-control records, approved personnel transactions, and data-reconciliation processes preferred.

Knowledge, Skills, and Abilities:
• Ability to process high-volume, detailed data accurately and within established timelines.
• Ability to follow complete transaction instructions and established procedures consistently.
• Ability to maintain accurate position, allocation, funding, and pay-screen records in Munis.
• Ability to prepare routine reports and identify data discrepancies for referral through the established process.
• Strong attention to detail, organization, and time-management skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Ability to maintain confidentiality when handling employee, position, and payroll-related data.
• Effective written and verbal communication skills.
• Ability to work independently and collaboratively with internal partners.
• Ability to use sound judgment in recognizing incomplete, unclear, or unsupported requests and returning them for resolution.
• Commitment to accurate, timely, and responsive service.

About Our District: At Tulsa Public Schools, our mission is to inspire and prepare every student to love learning, achieve ambitious goals, and make positive contributions to our world. We are the destination for extraordinary educators and staff who work with our community and families to ignite the joy of learning and prepare every student for the greatest success in college, careers, and life. Our core values of equity, character, excellence, team, and joy guide how we work and interact with each other and our community.