Proposal Coordinator

Ameresco, Inc. (NYSE:AMRC) is a leading energy solutions provider dedicated to helping customers reduce costs, enhance resilience, and decarbonize to net zero in the global energy transition. We are a trusted, full-service partner to public sector and government entities, K-12 schools, higher education, utilities, and healthcare customers across the U.S., Canada, the U.K., and Europe. 

At Ameresco, we show the way by developing, constructing and operating tailored smart energy efficiency solutions, distributed energy resources, and infrastructure upgrades that drive cost savings, resilience, decarbonization, and innovation. Our comprehensive portfolio is built to address the challenges of today and adapt the future, ensuring long-term sustainability and success for our customers.

Ameresco is seeking a detail-oriented and collaborative Proposal Coordinator to support our Federal Team in Knoxville, TN. The ideal candidate thrives in a fast-paced environment, manages multiple priorities effectively, and works cross-functionally with engineering, construction, and business development teams to deliver winning submissions.

Responsibilities:

• Collaborate with Engineering and Construction teams to produce successful proposals.

• Lead and support internal development, editing, and coordination activities required to produce proposal and presentation materials. Coordinate and support internal review cycles (e.g., draft, compliance, and final reviews), including comment resolution tracking.

• Build the proposal compliance matrix and track fulfillment of all requirements.

• Develop proposal outlines and templates, confirm compliance with solicitations, and use these templates as a key proposal configuration control medium.

• Identify relevant company proposal materials, applicable boilerplate, and intelligence that might be adapted to the writing assignment.

• Conduct regular proposal progress status meetings, and update and monitor proposal calendars and databases tracking project status.

• Analyze solicitations to identify compliance requirements and support enforcement of response completeness across all volumes.

• Integrate, format, and publish draft, review team, and final version of proposal documents.

• Maintain real-time back-up, version control, and archive working proposal drafts.

• Edit proposal sections for grammar, style, consistency, and correctness. Create and edit graphics to accompany proposal text.

• Partner with project teams to produce marketing and presentation materials for customer meetings, seminars, and conferences.

• Gather and update supporting company data and customer project information.

• Identify and implement production process improvements to ensure effective use of resources.

• Use CoPilot and other AI tools to enhance proposal process efficiency.

• Travel as required.

• Perform other duties as required.

Minimum Qualifications:

• Bachelor’s Degree in Communications, Marketing, English, Business, or related field, or equivalent years of related proposal development and production experience.

• Minimum of 2 years of proposal development and production experience.

Additional Qualifications:

• Federal proposal development and production experience with demonstrated preferred.

• Knowledge of Federal RFP/RFQ process for single phase and two-phase procurement processes as well as IDIQs, MACCs, and MATOCs, including contracting agencies such as NAVFAC, USACE, GSA, and DLA preferred.

• Prior experience with proposal submissions that involves firm-fixed pricing preferred.

• Prior experience within engineering, federal, or commercial construction project environment preferred.

• Proven ability to effectively manage multiple priorities in a dynamic, fast-paced work setting.

• Excellent verbal, written, and interpersonal communication and presentation skills.

• Advanced MS Office and Adobe computer proficiency; Visio, Adobe InDesign or Photoshop and/or publishing/design software proficiency a plus.

• Valid Drivers’ License issued by state of residence and in good standing.

#LI-AWS #LI-Onsite

Ameresco challenges the brightest, most talented, and creative individuals in the industry by providing an environment that fosters initiative and achievement. We are proud of our comprehensive and competitive employee benefits, including people-oriented insurance, investment, and incentive plans.

All official communications from Ameresco will originate from an @ameresco.com email address. Any correspondence from other domains should be regarded as fraudulent. Please report any suspicious activity to the platform where the issue was encountered. For further inquiries or concerns, please contact us at 1-866-AMERESCO 

Ameresco is an Equal Opportunity Employer.