Facility Executive

We are looking for a detail-oriented and proactive Office Administration & Facilities Executive responsible for managing day‑to‑day office operations, vendor coordination, employee support services, and facility maintenance. The role requires strong organizational skills, the ability to multitask, and effective communication with internal teams, clients, and vendors. Candidates should have experience overseeing administrative operations, team handling, and maintaining seamless office functioning.

Responsibilities:

• Monitor work performance and ensure high cleaning standards

• Inspect rooms, common areas, and facilities for cleanliness

• Address employee concerns related to office infrastructure

• Coordinate with the BMS team for day-to-day issues and weekend activities

• Coordinate with vendors for maintenance services

• Monitor vendor performance and resolve issues

• Manage office supplies, equipment, and furniture

• Maintain office asset records and coordinate repairs or replacements

• Ensure meeting rooms, workstations, and common areas are well-organized

• Office key management

• Track drinking water stock and ensure timely ordering

• Organize indoor office celebrations and events

• Submit monthly space utilization reports to the client

• Implement workplace safety measures and emergency preparedness plans

• Maintain housekeeping stock records

• Maintain stationery stock records

• Manage seating arrangements and coordinate office moves

• Ensure the facility is clean and safe for employees and visitors

• Space planning and management

• Maintain AMC vendor records & service reports

• Collect invoices from vendors and make service entries

• Proven ability as a supervisor and to work independently

• Advanced level of proficiency with Microsoft Office 365 applications specifically: Outlook, Excel, PowerPoint, SharePoint, Teams, and Word

• Expertise to interface well with the project engineers, vendors, subcontractors, and other members of the project team including the client

Qualifications

• Education requirement must match Any Graduate

• 7 to 9 years of experience working completions, using a completions system preferably Co-Console

• Must be able to read and understand contract

Decarbonization – Energy Transition – Sustainability