Administrative & Purchasing Assistant

We are a global climate technologies company engineered for sustainability. We create sustainable and efficient residential, commercial and industrial spaces through HVACR technologies. We protect temperature-sensitive goods throughout the cold chain. And we bring comfort to people globally. Best-in-class engineering, design and manufacturing combined with category-leading brands in compression, controls, software and monitoring solutions result in next-generation climate technology that is built for the needs of the world ahead.  

Whether you are someone looking for a career change, a professional, an undergraduate student exploring your first opportunity, or recent graduate, we have opportunities that will allow you to innovate, be challenged and make an impact. Join our team and start your journey today!

Administrative & Purchasing Assistant
 

We are looking for an Administrative & Purchasing Assistant to support our operations in Overath, Germany. In this role, you will provide administrative support to site leadership while assisting with purchasing and procurement activities. You will work closely with internal stakeholders across the business and support the local Buyer in ensuring efficient day-to-day operations.
 

The role is based in Overath with regular on-site presence.

 

Key Responsibilities Of The Role

• Providing general office administration and coordination support.

• Managing correspondence, calendars, meetings, and business-related documentation.

• Preparing presentations, reports, and other administrative materials for leadership.

• Supporting daily office management activities and maintaining administrative records.

• Requesting and comparing supplier quotations.

• Creating and processing purchase orders in the ERP system.

• Supporting procurement activities for components, services, office supplies, and other business requirements.

• Maintaining purchasing and product master data.

• Monitoring purchase orders and actively following up on delivery dates.

• Supporting supplier communication, evaluation, and documentation.

• Verifying and processing invoices in the ERP system.

• Creating outgoing invoices and supporting basic pre-accounting activities.

• Assisting with annual inventory activities.

• Providing backup support for purchasing operations when required.
   

Required Qualifications And Experience

• Previous experience in administration, office support, purchasing, procurement, or a similar role.

• Advanced German and English language skills.

• Strong organizational and administrative skills.

• Ability to work independently and manage multiple priorities.

• Good communication and stakeholder management skills.

• Proficiency in Microsoft Office applications.

• Detail-oriented and reliable working style.

• Team-oriented mindset with the ability to collaborate across different functions.
   

Preferred Qualifications And Experience

• Experience working with ERP systems (SAP or similar).

• Experience in a manufacturing, engineering, or industrial environment.

• Previous exposure to purchasing or procurement processes.

• Experience supporting managers or leadership teams in an administrative capacity.

Our Commitment to Our People 

Across the globe, we are united by a singular Purpose: Sustainability is no small ambition. That’s why everything we do is geared toward a sustainable future—for our generation and all those to come. Through groundbreaking innovations, HVACR technology and cold chain solutions, we are reducing carbon emissions and improving energy efficiency in spaces of all sizes, from residential to commercial to industrial. 

Our employees are our greatest strength. We believe that our culture of passion, openness, and collaboration empowers us to work toward the same goal - to make the world a better place. We invest in the end-to-end development of our people, beginning at onboarding and through senior leadership, so they can thrive personally and professionally. 

Flexible and competitive benefits plans offer the right options to meet your individual/family needs. We provide employees with flexible time off plans, including parental leav, vacation and holiday leave. 

Together, we have the opportunity – and the power – to continue to revolutionize the technology behind air conditioning, heating and refrigeration, and cultivate a better future. Learn more about us and how you can join our team! 

Our Commitment to Inclusion & Belonging

At Copeland, we cultivate a strong sense of inclusion and belonging where individuals of all backgrounds, and with diverse perspectives, are embraced and treated fairly to enable a stronger workforce.  Our employee resource groups play an important role in culture and community building at Copeland.

Equal Opportunity Employer 

Copeland is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information or disability. We are committed to providing a workplace free of any discrimination or harassment. 

Work Authorization 

Copeland will only employ those who are legally authorized to work in the Country in which they apply. This is not a position for which sponsorship or work authorization will be provided.  

No calls or agency requests please.