Staff Accountant

Description

Under general supervision and in accordance with established accounting procedures, guidelines and practices, and agency policies and procedures, performs paraprofessional accounting and fiscal control functions, such as accounts payable, accounts receivable, payroll preparation, budget monitoring/preparation or related general accounting. Reviews, codes, and posts transactions, balances and reconciles accounting records and prepares reports. May conduct quality assurance reviews and assist auditors. 

Principal Job Duties:                         

Accounts Payable: 

1. Perform Accounts Payable functions to facilitate payment of bills and invoices in a timely manner. Follow up with Managers, Coordinators and Directors as necessary to ensure timely approval.
2. Perform processing of Accounts Payable utilizing electronic accounting system.
3. Transmit payments with appropriate payment advice to vendors.
4. Resolve routine payment/purchasing disputes.
5. Monitor invoices and ensure compliance with purchasing procedures.
6. Ensure vendor setup compliance with W-9’s for 1099 compliance.
7. Prepare year-end 1099’s for required vendor tax compliance.
8. Scan and file Accounts Payable documentation in a timely manner for grant reporting.

General Accounting:

Apply GAAP, state or federal fiscal guidelines, and agency policies to established tables/records of accounts or financial transactions, review financial data, and assign entries or apply accounting control measures to proper accounts.

1. Review source documents, such as accounting reports; purchase orders, vouchers, invoices, receipts, requisitions, petty cash, travel, payroll and other forms. Review, analyze and resolve related problems. May assign accounting codes.
2. Record or direct the recording of financial transactions, such as expenditure documents, revenue receipts and payroll actions into journals, ledgers and/or automated accounting systems. Categorize income and/or expenditures into accounts and resolve recording errors.
3. Balance and reconcile accounting records, such as journals, ledgers, batch reports, bank statements, payroll documents, agency-generated reports or related records. Determine sources of errors by researching accounting records. Record correcting entries.
4. Oversee or participate in the compilation of data and prepare standard accounting reports.
5. Receive, control and record cash/check receipts. May enter account data. Determine accounts receivable or revenue chart of accounts to be credited.
6. Prepare, process, balance and verify payroll.
7. Prepare and/or review budget/financial reports. Monitor expenditures.
8. Provide support to auditors and other reviewers. Identify and correct procedural problems revealed in reviews and audits. May perform quality assurance reviews of work in the section.
9. Assist finance team in responding to inquiries to solve routine accounting problems or for information/interpretation from third parties such as managers, banks, auditors, vendors, grantors and governmental entities.

Payroll/Benefits:

Assist finance team with processing bi-weekly payroll; verify the accuracy of time sheets, and calculate and prepare paychecks, payroll taxes and payroll deductions payable by program.

1. Prepare/transmit payroll in a timely manner and reconcile funds withheld and tax reports to ensure completeness and accuracy.
2. Reconcile and ensure all required government reports, including but not limited to W-2's, 1095’s, 941's and state unemployment tax returns are submitted in a timely manner.
3. Verify and record Holiday and Leave Requests Time Requests
4. Prepare payroll information and documentation for Grant Reimbursement Requests.
5. Reconcile all insurance billing and provide ongoing maintenance for benefit enrollments for all eligible employees to include facilitating annual enrollment.
6. Process, compute, remit and reconcile third-party requests involving employee pay, such as garnishments, levies, bankruptcies, and child support wage assignments.

Accounts Receivable/Cash:

Assist finance team with preparing and documenting receipts and deposits, including Thrift Store Daily Reports, thrift store vouchers for clients.

1. Verify income as necessary. 
2. Prepare various revenue/receivable analysis reports in a timely manner. 

Other:

Establish and maintain courteous, reliable and responsive customer service for all internal and external contacts.

1. Assist with process improvement projects and/or software implementation projects as assigned.
2. Assist with preparation of Grant Reimbursement Requests and various monthly reports as directed.
3. Assist with administrative tasks and projects as assigned.
4. Assist with year-end financial audit preparation as directed.
5. Assist in annual budget preparation as directed.
6. Assume all other duties as assigned by the Chief Financial Officer or Director of Finance.

Requirements

Bachelor’s degree with major in business, finance or accounting from an accredited college or university with accounting preferred and a minimum of one year of professional accounting experience preferred. Experience in Microsoft Office (or equivalent) and data entry. 

Experience in one or more of the following is a plus: sexual assault or domestic violence programs. Must be able to read, write and speak English; bi-lingual capabilities a plus.

A valid driver’s license and dependable transportation required. Vehicle insurance must be maintained. Must meet eligibility requirements for Hubbard House, Inc., vehicle insurance coverage.

Due to the serious nature of the Hubbard House mission, must successfully clear background screening: 1) a level-2 background screening which includes a criminal background check through the Department of Family and Children (DCF), Florida Department of Law Enforcement (FDLE), and the National Sex Offender Registry (at a minimum); 2) a motor vehicle report (MVR) is also run against the Division of Motor Vehicles (DMV); and 3) a drug, alcohol, and TB screening. Must be able to produce proof of eligibility to work in the United States (E-Verify).

This is an onsite position.

FULL TIME / NON-EXEMPT

Hubbard House, Inc. follows all federal, state, and local laws.

No phone calls, please.