Fleet Program Manager (Fuel Operations, Austin Fleet Mobility Services)

About This Position

 

At the Austin Fleet Mobility Department, we’re proud to play a vital role in keeping our city moving forward. Managing more than 7,500 vehicles across 25 departments—including Fire, Police, EMS, Austin Energy, and Austin Water—we support the essential services that make Austin thrive, focusing on innovation, sustainability, and efficiency.

 

Job Description:

Purpose:

Under minimal supervision, this position is responsible for various programs that support the business goals and objectives of the Finance & Administrative Services Department Fleet Services Division.

Duties, Functions and Responsibilities:

 Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
1. Establishes fleet program standards, methods, policies and procedures by studying business requirements, obtaining appropriate consultations, and determining equipment, facility, staffing, and budget needs.
2. Develops business plan by reviewing department needs, establishing appropriate procedures and timelines of request completion, and estimating costs of good required to complete request.
3. Establishes priorities, scheduling activities and employees, confers with suppliers to obtain parts, monitors progress and revises schedules and resolves problems as they arise.
4. Manages equipment and facilities by establishing maintenance procedures, monitoring of contracts, maintaining necessary equipment requirements, and evaluation of new equipment and techniques.
5. Responsible for establishment of budgetary requirements, purchasing, monitoring of daily reports and logs, approving expenditures, compiling and analyzing costs and initiating corrective measures.
6. Maintains professional and technical knowledge of assigned program by attending training classes, reviewing professional publications, and serve on committees or boards.

Responsibilities - Supervisor and/or Leadership Exercised:

 Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal.

Knowledge, Skills, and Abilities:

•  Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of established fleet programs (fuels, hydraulic, tire, other)

• Knowledge of supervisory or management techniques

• Knowledge of fiscal planning and budget preparation.

• Knowledge of methods, equipment, and materials in fleet program

• Knowledge of training methods and techniques

• Knowledge of city practice, policies and procedures.

• Knowledge of calculus, basic accounting and technical writing.

• Skill in oral and written communication.

• Skill in using computers and related software applications.

• Skill in negotiations.

• Skill in handling conflict and uncertain situations.

• Skill in using software applications to perform data analysis and problem solving.

• Ability to work with frequent interruptions and changes in priorities.

• Ability to train personnel in various techniques, safety practices, policies, and procedures, and other operational requirements

• Ability to analyze and resolve irregular events.

• Ability to establish and maintain good working relationships with other city employees and the public.

Minimum Qualifications:

 Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a field related to the job plus three (3) years in Fleet program areas, two (2) of which were in a supervisory or management capacity.

Experience may substitute for the Education up to the maximum of four (4) years.

Licenses and Certifications Required:

 Class "C" Driver's License

Physical Requirements:

Heavy. Tasks involve bending, lifting, walking, carrying, or using a force equal to lifting up to fifty (50) pounds.

Preferred Qualifications:

• Must have or obtain TCEQ UST A/B Operators certification within 6 months of employment

• Extensive experience managing fuel inventories for fleets with more than 1,000 vehicles.

• Extensive experience developing and implementing fueling infrastructure for multi-site fleet operations.

• Extensive experience developing, administering, and implementing fleet-related grant programs in large fleet environments (greater than 1,000 vehicles).

• Extensive experience developing and managing alternative fuel programs in large fleet environments (greater than 1,000 vehicles).

• Extensive experience ensuring compliance with federal, state, and local fuel regulations.

• Extensive experience serving as a project manager for fuel-related projects and initiatives.

• Experience with fuel reconciliation, including both financial reconciliation and inventory management.

• Experience developing and maintaining key internal controls for fuel management programs.

 

Notes to Candidate:

NOTE: Cover letters and resumes are not being accepted for this position.

Pay Range:

$80,490.00 - $102,200.00

Schedule: 

DAYS AND HOURS:

Monday - Friday

8:00 a.m. - 5:00 p.m.

Occasional evening, weekend and/or holiday hours may be required based upon operational needs.

Location:  2400 Grove Blvd., Austin, TX

Applicants are expected to follow all directions as listed in this job posting.

This position requires extensive experience managing large-scale fleet fuel operations and overseeing complex fuel management programs for fleets with more than 1,000 vehicles. Candidates should have experience in fuel inventory management, multi-site fueling infrastructure, alternative fuels, regulatory compliance, fuel-related project management, fuel reconciliation (financial and inventory), and internal fuel management controls.

The location and work schedule of this position may include day and evening hours, weekends and holidays on an as needed basis.

This has been designated as an Essential Employee position. In the event of a City-designated emergency, Essential Employees provide services that impact the public health, safety, utility services, and welfare of members of the Austin community and other employees and ensure the continuity of essential operations. In such an emergency, Essential Employees may be called back in, may be required to modify their schedule, may be assigned to a City-designated work site, or may be retained on site to assist with operations and recovery.   

Employment Application:

• The City of Austin employment application is an official document; incomplete applications will not be considered.
• Please be sure to detail on the application all current and previous employment, including all current and previous City of Austin employment.
• The Employment Record should be complete with job titles, employment dates, and specific job duties, functions, and responsibilities for each position held. Note that this information will be reviewed to identify how you meet minimum and preferred qualifications.
• When completing the City of Austin employment application, the work experience listed must include a month, year, and a verifiable Supervisor or Human Resources phone number. 
• Do not leave the “Duties and Responsibilities” sections blank. These will be considered incomplete applications.
• For each position, please describe your specific experience as it relates to the minimum and preferred qualifications.
• If you are selected as the top candidate, starting salary will be based on overall relevant experience from your application.
• When completing Supplemental Questions, please note your answers to the supplemental questions must be supported by the information contained in your application.
• Once the job posting has closed, applications cannot be changed; you will not be given the opportunity to provide additional work experience once you complete and submit your job application.

Additional Information:

• Verification of your education (which may include high school graduation or GED, undergraduate and/or graduate degrees) is required. You must provide proof of education from an accredited organization or institution. You must also provide proof of your professional licenses or certifications.

• If you are selected as the top candidate for a position, we may contact your current and former employer, as well as the references listed in your application. Please be sure you have listed at least 3 references in the application with correct contact information. 

• If you are in the military or are a military veteran, you will need to provide a copy of the Member 4 page of your DD-214 prior to confirming a start date.

• More than one round of interviews may be required.

• Applicants are encouraged to apply as soon as possible. The department reserves the right to close the posting after 7 calendar days.

• Cover letters and resumes are not being accepted for this position.

• Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time.

• We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system.

Secondary Employment:

• All Austin Fleet Mobility Services employees are prohibited from accepting or engaging in any secondary employment that might conflict or interfere with an employee’s duty and responsibility to the Department.

• Austin Fleet Mobility Services must review all secondary employment.

• Employees are required to submit a Secondary Employment Application

Skills Assessment:
A skills assessment(s) may be required as part of the recruitment process.

90 Day Provision for Additional Vacancy:
When the same or an additional vacancy occurs within a department in the same job title within 90 days after the start date of the top candidate, the hiring department may offer the additional position to another top candidate from the same candidate pool, or, advertise for the new position.

Driving Requirement: 

This position requires a Valid Texas Class C Driver’s License or the ability to acquire one by your hire date. External New Hires must meet the City of Austin’s Driver Record Evaluation (DRE) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months.

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JOIN THE CITY OF AUSTIN TEAM

 

At the City of Austin, we are more than just an employer—we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles – Empathy, Ethics, Excellence, Engagement, and Equity – that anchor our delivery of services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.

 

What Makes the City of Austin Special?

• Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation.

• Value and Innovation: Work in an environment where employees are valued, and innovation thrives.

• Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.

• Retirement Security: Plan for the future with the City of Austin Employees' Retirement System.

• Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure.

• Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support.

• Career Growth: Advance your skills and expertise with professional development and leadership opportunities.

• Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration.

 

By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.

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EEO Statement for City of Austin:

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.