AP Clerk

Description

Position Summary: responsible for processing and paying a company's bills and invoices. They verify invoice accuracy, reconcile statements, and ensure timely payments to vendors. This role also involves managing vendor relationships, resolving discrepancies, and maintaining accurate records. 

Essential Functions:

• Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
• Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• Records entry of, verifies documentation for, and distributes petty cash.
• Calculates and reports sales tax based on paid invoices.
• Other related duties as assigned.

Requirements

Qualifications:

• High school diploma or GED certificate is typically required, but an Associate's or Bachelor's degree in Accounting, Finance, or a related field can be beneficial.
• Proficiency in Accounting Software: Experience with software like QuickBooks, SAP, or other relevant systems is crucial. 
• Microsoft Office Suite: Strong proficiency in Excel, Word, and Outlook is expected. 
• Data Entry: Accuracy and speed in entering financial data are essential. 
• Attention to Detail: AP clerks must be meticulous and accurate in their work. 
• Organizational Skills: Maintaining records and managing multiple tasks efficiently is vital. 
• Communication Skills: Effective written and verbal communication is needed to interact with vendors and internal staff. 
• Problem-Solving: The ability to identify and resolve discrepancies or issues in invoices is important. 
• Mathematical Ability: Accuracy in calculating figures and amounts is required. 
• Understanding of Accounting Principles: A foundational knowledge of basic accounting principles is expected. 
• Knowledge of Federal and State Accounting Requirements: Familiarity with relevant laws and regulations is helpful. 
• Reliability and Trustworthiness: AP clerks often handle sensitive financial information.