Cover Coordinator

Cover Coordinator | Kirkby Stephen | £26,403 – £29,540 FTE | Term-time only + 2 weeks, full or part-time

Do you like the idea of a varied admin role in Education where no two days look quite the same?

This is a great opportunity to join the admin team at a well-resourced secondary school in Kirkby Stephen, part of a successful Multi Academy Trust. It's a busy, people-first environment where you'll be right at the heart of keeping the school day running smoothly – organising cover for absent staff, looking after front of house, and supporting the wider office team. If you enjoy variety, organising people and being the person everyone relies on, you'll feel at home here.

The Role

This is the part that sets the tone for the whole school day. You'll make sure lessons are staffed and learning keeps going, whatever the morning throws at you.

• Organise cover for absent staff and build the daily cover rota in line with school policy
• Arrange efficient, effective cover of lessons by supply staff and teachers, including exams and room allocations
• Deploy and oversee Cover Supervisors and supply staff
• Liaise with supply agencies and internal staff to secure and confirm bookings
• Work with senior leaders on planned and longer-term absences
• Help induct new supply staff and keep guidance materials up to date
• Keep absence records, timesheets and payroll paperwork accurate and on time
• Liaise with teachers so there's suitable work ready for every cover lessons

• Provide a warm, professional welcome to internal and external visitors, face to face and over the phone
• Sign visitors, students and staff in and out in line with safeguarding procedures
• Handle enquiries efficiently and manage incoming and outgoing correspondence
• Maintain office records, databases and filing systems
• Support operations with reports, communications and data entry (including detentions and exclusions)
• Help coordinate events such as Parents' Evenings and transition activities
• Prepare newsletters, letters to parents and other publications
• Keep office resources topped up – stationery, displays, ID badges and first aid supplies
• Support student services with queries, lost property and helping pastoral teams with reports and tracking
• Report health and safety issues and help with emergency procedures such as fire drills
• Take on general clerical duties including printing, photocopying and laminating
• Administer first aid if qualified, or be willing to train

You'll Flourish if You Have

• Secretarial or administrative experience and strong organisational skills
• Excellent communication skills, written and spoken
• Confident ICT skills, including Word (with mail merge), Excel and PowerPoint
• A discreet, trustworthy approach to sensitive and confidential information
• The ability to plan, organise and prioritise your own workload
• A friendly, approachable manner with both children and adults
• A genuine team player

Why You'll Love Working Here

• £26,403 – £29,540 FTE (Grade 6–7, depending on experience), pro-rated for the term-time pattern
• Permanent contract, term-time only plus 2 weeks (40 working weeks), Monday to Friday
• 37 hours per week, with part-time or a job-share also considered
• A people-first culture where you'll feel part of the community
• Excellent career and CPD opportunities 
• Family-friendly policies and a genuine focus on a healthy work/life balance
• Employee benefits package
• Hours 7:30/7:45am - 3:30/3:45pm.
   

This school is committed to safeguarding and promoting the welfare and safety of children and young people, and expects all staff and volunteers to share that commitment. An enhanced DBS disclosure and Barred List checks are required for this post; you should not apply if you are on the Children's Barred List. In line with Keeping Children Safe in Education, online searches are carried out on successful candidates.

Foxgroves Recruitment acts as an employment agency for vacancies on behalf of clients, following fair and inclusive recruitment practices in line with the Equality Act 2010. All appointments are subject to pre-employment screening, including right to work checks, reference checks, and qualification verification. Reasonable adjustments are available for individuals with disabilities throughout the recruitment process.