- Salary
- $24 – $29/hr
- Location
- City Hall - 7232 E Main Street, Reynoldsburg, OH, US
- Type
- Full-time
- Department
- Administration
- Education
- High School
- Source
- GovernmentJobs
Description
Under the direction of the Parks and Recreation Director. Performs a variety of administrative tasks in order to assist the Department Director with the efficient operation of youth/adult sports activities and other Department programs.
- Performs a variety of administrative tasks in order to assist the Department Director with the efficient operation of youth/adult sports activities and other Department programs
- Contacts applicants for youth activity programs and/or events
- Contacts sports officials to work/officiate games and events when requested
- Notifies coaches/officials when events are cancelled and/or delayed
- Tracks coaching services/sports program registrations as requested, orders shirts/uniforms for program/special event participants as requested
- Composes/prepares participant and coaching certificates as requested, updates program information such as the sports hot line
- Monitors budgeting spending, researches/prepares data for budget preparation, assists with writing budget justification
- Monitors individual program expenditures and maintains records/balances accounts
- Opens purchase orders to pay officials, timers, scorekeepers, umpires, etc
- Prepares fiscal documentation to be signed by Director in order to pay for supplies, equipment, etc
- Collects returned checks from Parks & Recreation Department
- Prepares bid sheets/packets, attends bid openings/receives money for bid packets
- Summarizes reports of department operations/fiscal activity,
- Utilizes personal computer to prepare memos, invoices, and other documentation
- Communicates department policy to elected officials/staff; contacts staff in field by using cell phone as required
- Prepares routine correspondence, schedules meetings/appointments for Director
- Prepares various reports relating to department activities
- Maintains files and confidential documents, updates personnel roster
- Types resolutions and memo’s, ordinances, encumbrances, purchase orders, and other department documentation
- Attends meetings/takes minutes, sends out meeting notices, minutes, and other printed material to boards/commissions
- Types department mailings, rosters, name tags, etc
- Answers telephone/directs caller to proper staff member and/or answers questions and handles complaints
- Coordinates acquisition and maintenance of office equipment,
- Uses appropriate machine(s) to copy various documents (e.g., schedules, newsletters, mailing labels, public notices)
- Tracks distribution of various department keys
- Assists with special projects: keeps Director informed
- Receives, opens, stamps in, distributes mail, operates postage meter to send mail, answers telephone/screens calls, meets/directs visitors, fills in for municipal building receptionist during break/lunch
- Maintains department files/records, maintains inventory of general office supplies and order more when needed
- Contacts vendors to obtain information on equipment needs
- Attends training and in-service
- Responsible for development of City brochure
- Remains informed of current developments and procedures pertinent to duties
- Participates in staff development activities and services review procedures
- Attends staff meetings and supervisory conferences
- Meets all job safety requirements and all applicable OSHA safety standards that pertain to essential functions
- Demonstrates regular and predictable attendance
- Performs other related duties as assigned
- High school diploma or three (3) years experience in office practices and procedures
- Two (2) courses or twenty four (24) months experience with Microsoft office software or equivalent training or experience
Knowledge of:
- Bookkeeping, inventory control, budgeting
- Department policies and procedures, public relations, community resources and services
- Office practices and procedures
- English grammar and spelling
- Records management, office management, local geographical area
Skill in:
- Typing, excel and/or all Microsoft office software, word processing
- Use of modern office equipment (e.g., personal computer, printer, fax)
Ability to:
- Deal with problems involving several variables within familiar context
- Calculate fractions, decimals, and percentages
- Prepare accurate documentation, compile and prepare reports
- Respond to routine inquiries from public and/or officials
- Extremely efficient in all forms of interpersonal communication
- Understand a variety of written and/or verbal communications
- Gather, collate, and classify information
- Cooperate with co-workers on group projects along with other departments within the city
- Answer routine telephone inquiries
- Handle sensitive inquiries from and contacts with officials and general public
- Develop and maintain effective working relationships
- Resolve complaints
Working Conditions:
- Work is performed in a normal office environment.
Skills
OSHA
