Project Coordinator, Health Information System (HIS) FTC 2026-6943

Overview

 

Join a hospital where everyone makes a difference! Cambridge Memorial Hospital (CMH) is a thriving community hospital that proudly provides acute care services including: Emergency, Surgery, Medicine, Women’s and Children’s Health, Intensive Care, Mental Health, and Inpatient Rehabilitation.

Our vision is to creating healthier communities together. Our dedicated and skilled staff are passionate about providing outstanding patient-centred care, and an exceptional patient experience to residents of the Waterloo Region and beyond.

Come be part of our vision as CMH leads in innovation and compassion!  To learn more about CMH, please visit our website at www.cmh.org.

 

 

Why Should You Apply to CMH?

• Healthcare of Ontario Pension Plan (HOOPP)
• Group benefits, including health and dental, for full-time employees
• Employee and Family Assistance Program
• Leadership and Quality Improvement Curriculum
• Career Development & Education Grant
• Wellness, & Wellbeing Program
• Diversity, Equity and Inclusion Initiatives

 

Job Description

Salary Range: $41.97 - $49.97

 

This is a full-time contract expected to end after 6 months

 

Position Summary:           

 

The Hospital is seeking to hire a Project Coordinator who is a decisive, self-motivated team player, supporting the implementation of the Oracle Health Information System (HIS) in partnership with the Waterloo Regional Health Network (WRHN). Reporting to the Project Director, HIS, the Project Coordinator (PC) is an integral part of the HIS project team and will assist Cambridge Memorial Hospital (CMH) in modernizing its systems as part of the commitment to Reimagine Community Health. This is an on-site role, and the primary location will be at CMH.

 

 

 Duties will include, but are not limited to:

• Liaise and work with the project staff, providing support, contribution to the project, reports, and data collection.

• Organizing the meetings, calendar, and emails for the HIS project team.
• Creating, organizing, updating, and maintaining project documentation, including reports, plans, sheets, and notes.
• Assist the Project Director with planning coordination, tracking various aspects of reporting, and other project activities as requested.
• Coordinating the receipt and distribution of information and correspondence.
• Help prepare and summarize reports and prepare background materials by compiling and analyzing information.
• Preparation of records such as agenda, minutes, and resolutions for departmental and Committee meetings.
• Organize all presentation materials (slides, handouts, and reports) in advance
• Assist with proofreading, formatting, and refining presentation content, ensuring it aligns with the speaker's message and objectives.
• Communicate all relevant information and documents about the presentations to attendees and other stakeholders.
• Manage any follow-up tasks, such as distributing presentation materials, collecting feedback, or scheduling future presentations.
• Maintain records of presentations and meetings.
• Serving as a point of contact for team members, stakeholders, and vendors, ensuring clear and consistent communication
• In collaboration with the Project Director, maintain and track project timelines, deadlines, and monitor progress to ensure projects stay on schedule.
• Process purchase requisitions for project and tracks expenses.
• Manage the ordering and tracking of supplies and materials.
• Tracking and completing the travel expenses and other relevant expenses.
• Supporting the project team on tracking, communicating and distributing the training materials for the end-users.
• Coordinates room bookings and room set-ups for meetings and trainings.

QUALIFICATIONS:

• Completion of post-secondary education in the related field, if no formal education then must have proven relevant industry experience.
• 3-5 years of experience supporting Project Directors/Managers in the delivery of large size projects, preferably within the hospital settings.

• Excellent time management and ability to prioritize multiple tasks and adjust workload accordingly to meet ever-changing deadlines.
• Superior skills in Word, Excel, Power Point, Microsoft Project and Report Writing.

• A proactive approach to problem solving and building positive relationships within the hospital staff and management.

• Strong meeting planning and excellent organizational skills are required.
• Exceptional communication skills (both written and verbal).
• Demonstrate a high level of personal and professional integrity and initiative.
• Exhibit a great attitude, work ethic, adoption, and decision-making ability.
• Strong team approach, commitment to quality care, and the ability to facilitate change, collaborate and strive to achieve results.
• Regular attendance is required.

As part of our commitment to the health and safety of our patients, staff and community from COVID-19, subject to any accommodation required by applicable human rights legislation, Cambridge Memorial Hospital requires that all staff have received all required doses of a COVID-19 vaccine approved by Health Canada.

 

The successful external applicant is required to provide the applicable criminal record check, as requested by Human Resources, in accordance with federal and provincial legislation. Valid criminal record checks are in original format and dated with two months from date of conditional offer from CMH.

 

We welcome all applicants and encourage members of equity-deserving groups including Indigenous and LGBTQ2SIA+ communities regardless of race, gender, sexual orientation, gender identity or expression, lifestyle, age, educational background, national origin, religion, neurodiversity or physical ability.  We promise to ask if needed, and to provide reasonable accommodation to you during the recruitment and selection process to ensure an equitable experience.

 

To support all of us in this journey, Cambridge Memorial Hospital is an employee partner with the Canadian Centre for Diversity & Inclusion (CCDI) and provides access to all CMH members to CCDI resources and education. We encourage you to reflect upon our inclusive commitment to you as we welcome and encourage you to explore a promising future career at CMH.

 

Mari Iromoto Executive Champion Diversity, Equity and Inclusion

Melissa Duguid, Director of Human Resources

 

Cambridge Memorial Hospital (CMH) proudly integrates AI-based technologies into its applicant screening process to enhance recruitment. These tools are designed to reduce bias and uphold fair hiring practices based on skills, education, and experience. CMH’s AI serves to assist, not replace, human decision-making, with results audited to ensure quality and equity. This initiative reinforces the hospital’s commitment to Equity, Diversity, and Inclusion, ensuring the best talent is selected while adhering to its core values.

 

We thank all those who apply, however only those selected for an interview will be contacted

 

Union

Non-Union