Office Coordinator

Job Description

DPR Construction is seeking a receptionist/office administrator with at least 5 years of administrative experience.  This position will work with all members of the organization, as well as our clients and vendors, and will be responsible for the following:

• Greeting visitors and guests – direct to appropriate person/meeting room.
• Phones - answering calls and transfer/forward as needed; use VM/EM/cell/ speed dial list.
• Mail – open, date stamp, sort, and distribute.  If time critical, email recipient.
• Receive incoming packages (UPS, Fed Ex, GSO, Barker Blue, Costco and Couriers ) and notify recipients.
• Prepare outgoing packages as needed including inter-office mail.  Request delivery verification from shipping vendor and maintain shipping log.
• USPS mail – drop off mail at end of the day on Fridays at post office.
• Code Fed Ex and GSO account summary for region.
• Assist marketing with shipping of holiday cards and gifts.
• E-faxes – direct to appropriate person.
• Assist with conference room reservations.
• Assist with conference room set-up for meetings and events.  Direct catering vendors to appropriate room for set-up.
• Assist with daily lunch orders as needed.
• Provide administrative support as needed.
• Clean espresso machine once daily.
• Liaison with facilities manager and janitorial service; promptly reporting any maintenance issues.
• Support the ordering and service for new mobile phones, and terminate and collect devices.
• Position hours are 8:00 am to 5:00 pm, with an hour lunch break from 12:00 to 1:00.   Work days are Monday through Friday.

Qualifications

We are looking for a reliable, detail-oriented team player with the ability to manage tasks, produce quality work and consistently meet deadlines.  The successful candidate will possess:

• Excellent listening skills and strong communication skills.
• Ability to identify and resolve issues.
• Professionalism and pleasant demeanor.
• Proficient computer skills.
• 5+ years of administrative work.
• A strong work ethic and a "can-do" attitude about DPR.
• This position is salaried.

DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world.

Working at DPR, you'll have the chance to try new things, explore paths and shape your future. Here, we build opportunity together—by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek.

Explore our open opportunities at www.dpr.com/careers.