Executive Assistant, Global Corporate & Investment Banking, Sydney, Australia

Job Description:

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day.

Being a Great Place to Work and providing a culture of caring is core to how we drive Responsible Growth. We are intentional about fostering an inclusive workplace where every teammate has the opportunity to succeed, build a career and contribute to our shared success. This includes attracting and developing exceptional talent, recognizing and rewarding performance, and supporting our teammates’ physical, emotional, and financial wellness through affordable, competitive and flexible benefits.

We value the unique perspectives individuals bring from all backgrounds and career paths - whether shaped by military service, community college education, or a wide range of work and life experiences. These journeys foster resilience, leadership and innovation, strengthening our workforce and positively impact the communities we serve.

Bank of America is committed to an in-office culture that supports collaboration, engagement, and career development. Our approach includes clear in-office expectations, while providing an appropriate level of flexibility based on role-specific responsibilities and business needs.

At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!

Job Description:

Executive Assistant providing high-level administrative support to Senior Executive and team.  Performs diverse, advanced and confidential administrative support duties including comprehending and responding to complex correspondence internally and externally. Relieves management of administrative tasks; gathers, compiles and reports information relevant to/for the executive and team. Communicates with executives and line management to gather/convey relevant information.  Meaningfully contributes to the overall productivity of the team through effective planning and efficient performance of the role

Responsibilities:
• Be responsible for extensive calendar management, requiring interaction with both internal and external executives and assistants, to coordinate a variety of complex executive meetings.
• Answer phones and direct all incoming calls to appropriate party promptly and efficiently.
• Assist preparation of presentation materials.
• Compose correspondence, create and modify documents/presentations using Microsoft Office.
• Required to prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner.
• Arrange travel schedule and reservations for executive management as needed.
• Prepare T&E claims in line with company policy.
• Perform general clerical duties to include but not limited to: photocopying, mailing, and filing.
• Maintain hard copy and electronic filing system.
• Sign for mails and packages.
• Coordinate and maintain records for staff office space and phones as necessary.
• Communicate and handle incoming and outgoing electronic communications.
• Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary.
• Other ad-hoc duties as assigned.

• Roadshow coordination:

• Coordinate all aspects of domestic and international client roadshows, including;
  • Booking banker and client flights, accommodation, ground transportation and group events.
  • Manage venue sourcing, meeting room bookings and catering requirements.
  • Prepare and distribute final schedules, briefing packs and travel documents.
  • Monitor travel changes and promptly resolve logistical issues.
  • Build and maintain detailed roadshow itineraries using BTS (Buy The Sell)
• Act as the primary point of contact for corporate clients and internal teams regarding roadshow logistics.
• Maintain accurate records of roadshow activity, attendee information and client interactions.
• Prepare meeting schedules, attendee lists and briefing materials.
• Track budgets and expenses associated with roadshows and events for client invoicing.
• Ensure compliance with internal policies, regulatory requirements and information barrier procedures.

Requirements:
• Held a similar position and can demonstrate an understanding of the role and responsibilities.
• Strong organization and planning skills, can manage multiple changing and conflicting priorities.
• High energy, mature with positive and can-do attitude.
• Able to record, transcribe and distribute minutes of meeting, audio typing skill is a must.
• Flexibility on working hours.
• Detail-oriented.
• Experience in heavy calendar management.
• Experience in managing email/written communications.
• Previous work in an Investment Bank environment would be an advantage.
• Has financial industry knowledge.
• Strong English verbal and written skills.
• Microsoft Office (including Word, Excel and PowerPoint).