Assistant Manager, Media Operations and Billing

About Us

At Assembly, we help brands find the change to fuel business growth. We are an award-winning global brand performance agency, home to 1,600 talented people across 25 offices globally. We create unique data, technology and media solutions that enable faster and smarter problem solving and an inspired, collaborative workplace culture.

 

At Assembly we embody three core values: Show Up - actively contribute to a space of personal and collective growth; Make Change - embrace obstacles as opportunities, taking intentional steps to drive positive change; and Win Well - approach success with integrity, responsibility, and a commitment to collaboration, understanding that the journey is as important as the destination. Together, we create an environment that fosters continuous learning, adaptability, and a shared passion for making a meaningful impact.

 

We stay ahead of what’s next, providing fresh insights to spark new ideas. We’re a trusted partner to our clients, working behind the scenes to bring imagination, depth, and clarity to their biggest challenges—in entertainment, technology, lifestyle, sports, and gaming. Together, we create with confidence

 

Overview

The Accounts Receivable Executive is responsible for managing the end-to-end accounts receivable function, including client billing, revenue recognition, WIP (Work in Progress) management, debtors tracking, and reporting. The role requires close coordination with internal teams and external clients to ensure accurate invoicing, timely collections, and compliance with accounting standards and company policies.

Responsibilities

1. Client Billing & Invoicing:

Prepare and issue accurate client invoices in accordance with contractual terms and project milestones.

Ensure billing aligns with approved sales orders, work completion, or project deliverables.

Resolve billing discrepancies and coordinate with project managers and client teams to ensure accuracy.

2. Revenue Recognition:

Record and recognize revenue in compliance with accounting standards (e.g., IFRS/GAAP).

Monitor project progress and ensure timely and accurate revenue accruals and deferrals.

Maintain supporting documentation for all revenue transactions.

3. WIP (Work in Progress) Management:

Track and analyze WIP balances and movements.

Reconcile WIP accounts and ensure timely conversion into invoices.

Collaborate with operations and finance teams to ensure WIP data integrity.

4. Debtors Management & Collections:

Monitor accounts receivable aging and follow up on overdue invoices.

Maintain strong relationships with clients to ensure timely payments.

Escalate collection issues and support management with cash flow forecasting.

5. Reporting & Analysis:

Prepare regular reports on billing, revenue, and receivables status for management review.

Provide insights on AR performance, DSO (Days Sales Outstanding), and collection efficiency.

Support internal and external audits with AR-related documentation.

6. Client & Stakeholder Management:

Act as the point of contact for client billing and receivable-related queries.

Coordinate with internal stakeholders such as Sales, Operations, and Project Teams for financial alignment.

Maintain a professional and collaborative approach in client communication.

Required Skills

· Strong understanding of accounting principles and revenue recognition standards.

· Proficiency in ERP/accounting systems (e.g., SAP, Oracle, NetSuite, QuickBooks, etc.).

· Advanced Excel and reporting skills.

· Excellent attention to detail, organizational, and analytical skills.

· Strong communication and interpersonal abilities.

· Ability to work under pressure and meet deadlines.

 

Education and Experience:

Master’s degree in Accounting, Finance, Commerce, or related field (MBA or professional qualification preferred).

5–8 years of experience in Accounts Receivable, Billing, or Finance operations.

Experience in any service sector preferably advertising is an advantage.

 

Performance Indicators:

· Accuracy of billing and revenue recognition.

· DSO (Days Sales Outstanding) and collection efficiency.

· Timeliness of reporting and reconciliations.

· Client satisfaction in billing and AR processes.

· Audit compliance and documentation quality.

Benefits

• Annual Leave in number of 15 allotted to all employees beginning of every calendar year.
• Sick Leave in number of 12 is allotted effective DOJ and beginning of ever calendar year.
• Other Leaves-Maternity Leave & Paternity Leaves, Birthday Leave Entitlement
• Dedicated L&D Budget for all Teams to upskill & get certified
• All employees are entitled for Group Personal Accident Cover & Life Cover Insurance.
• Insurance coverage for the entire family (Employee + up to 7 dependents - Self, Spouse, up to 4 children, and Parents)
• Monthly Cross Team Lunch
• Rewards and Recognition program-Employee of the month, Star Performer, Tenure Celebration & many more

Equal Opportunities

Assembly is an advocate for equal opportunity in the workplace. We are committed to ensuring equal opportunities regardless of race, colour, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability and gender identity. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you have a disability or special need that requires accommodation, please let us know.

Social and Environmental Responsibility

At Assembly, we have a responsibility to bring impact into our every day. This means we must always look for ways in which to be conscious citizens in our roles to support society and environmental sustainability. We encourage employees to; be a conscious citizen by actively participating in our organisation's sustainability efforts, help us promote environmentally friendly practices within the workplace, collaborate with community organisations and stakeholders to support initiatives aligned with our company's values, participate in volunteer activities that benefit the community. Employees are also encouraged to make suggestions and evaluate our business practices to identify areas for improvement in social and environmental performance. Employees at Assembly demonstrate commitment to sustainability and inclusivity in their actions and behaviors.