City Manager

ABOUT THE POSITION

Under policy direction, plans, organizes, and provides administrative direction and oversight for all City functions and activities; serves as the Director of the Successor Agency for the Redevelopment Agency, provides policy guidance and program evaluation to the City Council and management staff; encourages and facilitates provision of services to City residents and businesses; fosters cooperative working relationships with State and local intergovernmental and regulatory agencies and various public and private groups; pursues appropriate avenues of economic and community development; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED 

Receives policy direction from the City Council.  The work provides for a wide variety of independent decision-making, within legal and general policy and regulatory guidelines.   Exercises general direction and supervision over the entire City staff through subordinate levels of management and supervision.

CLASS CHARACTERISTICS

The City Manager serves as the Chief Executive Officer of the City, accountable to the City Council and responsible for enforcement of all City codes and regulations, the conduct of all financial activities, and the efficient and economical performance of the City’s operations.

• Plans, organizes and administers, either directly or through subordinate management and supervisory staff, coordinates and evaluates the work of the City in accordance with applicable laws, codes and regulations and adopted policies and objectives of the City Council.
• Directs and coordinates the development and implementation of goals, objectives and programs for the City Council and the City; develops administrative policies, procedures and work standards to ensure that the goals and objectives are met and that programs provide mandated services in an effective, efficient and economical manner.
• Oversees the preparation of the annual budget for the City; authorizes directly or through staff, budget transfers, expenditures and purchases; provides information regarding the financial condition and needs to the City Council.
• Advises the City Council on issues, programs and financial status; prepares and recommends long- and short-range plans for City service provision, capital improvements and funding; and directs the development of specific proposals for action regarding current and future City needs.
• Oversees the administration, construction, use and maintenance of all City facilities and equipment, including buildings, parks, facilities other public property.
• Represents the City and the Council in meetings with governmental agencies, community groups and various business, professional, educational, regulatory and legislative organizations; acts as the City liaison with the media.
• Provides for the investigation and resolution of complaints regarding the administration of and services provided by the City government.  
• Provides for contract and franchise services and ensures proper performance of obligations to the City; has responsibility for enforcement of all City codes and regulations.
• Oversees the selection, training, professional development and work evaluation of City staff; oversees the implementation of effective employee relations and related programs; provides policy guidance and interpretation to staff.
• Directs the preparation of and prepares a variety of correspondence, reports, policies, procedures and other written materials.
• Oversees the maintenance of working and official City files.
• Ensures that the Council is kept informed of City functions, activities and financial status and of legal, social and economic issues affecting City activities.
• Monitors changes in laws, regulations and technology that may affect City operations; implements policy and procedural changes as required.
• Operates a standard vehicle to travel to multiple locations in order to perform assigned tasks.
• Performs other duties as assigned.

Knowledge of:

• Administrative principles and practices, including goal setting, program development, implementation, and evaluation and supervision of staff, either directly or through subordinate levels of supervision.
• Principles, practices, and procedures of public administration in a municipal setting.
• Functions, services, and funding sources of a municipal government.
• Functions, authority, responsibilities, and limitations of an elected City Council.
• Applicable Federal, State, and local laws, rules, regulations, ordinances, and organizational policies and procedures relevant to assigned area of responsibility.
• Principles and practices of municipal budget development, administration, and accountability.
• Principles, practices, and legal elements of California economic and community development and redevelopment.
• Current social, political, and economic trends affecting City government and service provision.
• Techniques for effectively representing the City in contacts with the media, governmental agencies, community groups and various business, professional, educational, regulatory and legislative organizations.
• Techniques for dealing with a variety of individuals from various socio-economic, cultural and ethnic backgrounds, in person and over the telephone.
• Modern office practices, methods, and computer equipment and applications related to the work.
• English usage, grammar, spelling, vocabulary, and punctuation. 
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• Safe driving rules and practices.

Ability to:

• Plan, administer, coordinate, review, and evaluate the functions, activities, and staff of the City.
• Work cooperatively with, providing staff support to, and implementing the policies of the City Council.
• Develop and implement goals, objectives, policies, procedures, work standards, and internal controls.
• Oversee all City financial activities, including administering investments, the development and implementation of the City budget, and the control of all expenditures and purchases.
• Interpret, apply, and explain complex laws, codes, regulations, and ordinances.
• Conduct effective negotiations and effectively represent the City in meetings with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations, and the media.
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
• Effectively represent the City in meetings with the media, governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
• Direct the preparation of and prepare clear and concise reports, correspondence, policies, procedures, and other written material.
• Using tact, initiative, prudence, and independent judgment within general policy guidelines.
• Establish and maintain effective working relationships with those contacted in the course of the work. 
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Operate office equipment and computer applications related to the work.

Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying.  A typical way to obtain the required qualifications would be:

Bachelor’s degree from an accredited four-year college or university with major course work in public or business administration, public policy, finance, or a field related to the work, and ten (10) years of management or administrative experience in a public agency setting as a City Manager, Assistant City Manager, or in a related administrative/managerial capacity, including five (5) years of management or supervisory experience.

Possession of an appropriate Master’s degree and experience in working with an elected council or board is highly desirable.

Licenses and Certifications:

• Possession of a valid Class C California driver’s license and have a satisfactory driving record. 

PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone.  This is primarily a sedentary office classification although standing and walking between work areas may be required.   Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.  Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.  Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.  

ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.   Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

APPLICATION AND SELECTION PROCESS
All applications will be reviewed to determine whether they meet the minimum qualifications for the position. A complete employment application is required; a resume does not replace the information requested on the application, including work history. Applications that state "see resume" or otherwise lack sufficient information to evaluate whether the minimum qualifications are met will be rejected.

All supplemental questionnaires will be reviewed for minimum qualifications. Answers to questions stating “see resume” or “see application” will not be considered. If the questionnaire requests a certification be attached, you must attach the certification as verification. Certifications that are not attached will not be considered and may result in the application being rejected. 

For some recruitments, a limited number of the most qualified applicants will be invited to participate in the examination process, which may include a written examination, presentation, practical skills assessment, oral panel interview, or a combination of these components. Candidates who pass a written examination, presentation, or practical skills assessment are not guaranteed an oral panel interview, as the department may choose to interview only the highest-scoring candidates. 

An eligibility list will be established for candidates who pass the examination process; current and future vacancies may be filled from this list. The eligibility lists will remain active for one year from the assessment completion date. When vacancies occur, candidates on the eligibility list may be contacted for additional interviews. 

All correspondence regarding this recruitment will be sent via email only. Emails will be sent from [email protected] and may be directed to your spam or junk folder. It is the applicant’s responsibility to ensure your email address is accurate and capable of receiving these messages. 

PRE-EMPLOYMENT REQUIREMENTS
Before beginning employment, candidates must successfully complete the pre-employment process. Depending on the classification, the pre-employment process may include reference checks, DOJ/FBI fingerprinting, a Personal History Statement (for specific classifications), a police records check (for specific classifications), and a medical examination, which may include a drug screening, physical examination, lift test, and/or hearing test. For Police Department candidates, the pre-employment process may also include a CVSA, background investigation, and psychological examination. 

RECRUITMENT ACCOMMODATIONS
Accommodations may be made for disabilities and religious convictions. Applicants requiring testing accommodations must submit the Request for Reasonable Accommodations Form to Rachelle Jennings, Human Resources Analyst, by email to [email protected] 72 hours before the test date.